Payroll & Payments Controls Specialist

spokanecounty; Hudson (WI); In loco; USD 47.000 - 65.000; Tempo pieno

Descrizione del lavoro

Spokane County is seeking a Regular full-time Payroll/Accounts Payable professional to participate in the preparation and distribution of payments across county departments. You will audit payroll worksheets, manage PeopleSoft HRMS updates, and ensure compliance with laws and union contracts.

Responsibilities include processing garnishments, approving transactions, resolving system issues, and preparing reports for external entities.

Competenze

• Two (2) years of experience in a position which involved payment preparation and processing and/or the application of accounting practices and principles to an accounting program.

Mansioni

• Participates in the preparation and distribution of payments and related charges to accounts for Spokane County's departments, divisions and agencies.
• Initiates, audits and approves departmental and agency payroll worksheets and or accounts payable vouchers to ensure compliance with internal controls, local, state and federal laws, rules or regulations, using computerized payment processing systems.
• Administers PeopleSoft HRMS to update payroll, benefits, contracts, stipends, deductions, enrollments and changes.
• Administers PeopleSoft accounts payable financial purchase enrollment/changes and e-pay voucher and travel disbursements.
• Works with personnel in County Departments to train, answer technical and procedural questions, assists with resolving problems and correcting errors.
• Evaluates and updates disbursement payments and related charges for compliance with Federal and State laws and regulations, as well as County policies and union contracts.
• Processes and pays garnishments and income withholding, including Writs; child support, Chapter 13 Bankruptcy, IRS Lock-in letters, etc.
• Audits and approves purchase card, travel card and foreign card transactions.
• Troubleshoots issues to identify root cause as end-user or system error; and coordinates with appropriate personnel or technical support for issue resolution.
• Instructs departmental personnel in the correction of errors and instances of noncompliance.
• Prepares and balances payment system reports to disbursements; assists in the reconciliation of the payment fund; and identifies problems and makes corrections.
• Reconciles and prepares monthly reports and records to facilitate reporting to outside entities like Internal Revenue Service, State Retirement Systems, State Department of revenue, etc.
• Reconciles payroll advice and cash disbursements, prepare cash disbursements, and transmit payroll EFT.
• Prepares warrant transmittals and warrants for remittance.
• Assists in the collection, recording and processing of change data affecting the payment process.
• Analyzes and resolves related questions and problems, special projects and data information compilation.
• Prepares and answers verification of employment for multiple different agencies and companies and on various platforms.
• Assist departments, employees, and outside agencies with document request, W-4, W-2, 1099's, pay sheets and various other documents.
• Assists the Auditor and System Services with the development, implementation and testing of payment system changes, improvements and related procedures.
• Performs other related duties as required/assigned.

Formazione

Associate's degree in accounting or related field

Descrizione del lavoro

Spokane County is seeking a Regular full-time Payroll/Accounts Payable professional to participate in the preparation and distribution of payments across county departments. You will audit payroll worksheets, manage PeopleSoft HRMS updates, and ensure compliance with laws and union contracts.

Responsibilities include processing garnishments, approving transactions, resolving system issues, and preparing reports for external entities.