Payroll & Operations Administrator

ECM Holding Group, Inc.; Oshkosh, Appleton, Fond du Lac (WI, WI, WI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Health Savings Account (HSA) and Flex

Life insurance

Disability insurance

401(k) Savings Plan

College Coach

Employee assistance program

Job summary

ECM Holding Group, Inc. is seeking a Payroll & Operations Administrator to manage all aspects of payroll and provide administrative support to the Operations team in Oshkosh, WI. The role emphasizes accurate payroll processing, regulatory compliance, and efficient project scheduling assistance.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment, supporting field and office payroll needs with confidentiality and precision.

Qualifications

• Attention to detail, organization, time management, and strong communication skills are necessary for success.
• 2+ years of payroll experience preferred.
• Experience with ADP is preferred.
• Experience with multi-state payroll is preferred.
• Experience with Certified Payroll, Davis-Bacon, and prevailing wage requirements preferred.
• Experience supporting operations, project scheduling, or administrative functions is highly desirable.

Responsibilities

• Process weekly field payroll and biweekly office payroll accurately and on time.
• Maintain accurate and confidential payroll records and file quarterly reports for various jurisdictions.
• Assist with payroll audits and compliance reporting.
• Support project scheduling and workforce allocation, and maintain labor tracking and reporting.
• Track employee certifications, licenses, and training records to ensure workforce readiness.

Skills

Attention to detail

Organization

Time management

Strong communication

Tools

ADP

Job description

About Us

We are a cleantech contractor that provides comprehensive energy efficiency services for energy service companies (ESCOs) and corporate clients. Our services are provided by six specialized units focused on weatherization, water efficiency engineering, lighting, airflow controls, HVAC, and infrastructure solutions.

Job Summary

The Payroll & Operations Administrator is responsible for managing all aspects of payroll processing while providing critical administrative support to the Operations team. This role ensures accurate and timely payroll, maintains compliance with applicable regulations, supports project scheduling and workforce coordination, and assists with a variety of operational and administrative functions that contribute to the overall efficiency of the organization. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Essential Duties & Responsibilities

Payroll Administration

• Process weekly field payroll and biweekly office payroll accurately and on time.
• Calculate employee earnings, deductions, benefits, commissions, bonuses, and other payroll adjustments.
• Maintain accurate and confidential payroll records.
• Process weekly employee benefit changes and payroll deductions.
• Monitor and ensure compliance with Davis-Bacon and prevailing wage requirements.
• Prepare and submit Certified Payroll reports as required.
• Verify accurate payment of per diem and travel time.
• Prepare and file quarterly withholding tax returns in multiple jurisdictions.
• Prepare and file quarterly unemployment tax returns in multiple jurisdictions.
• Assist with payroll and benefit audits and compliance reporting.
• Perform other duties as assigned.

Operations and Project Support

• Assist with project scheduling and workforce allocation to support operational needs.
• Maintain project schedules, labor tracking reports, and operational records.
• Support Operations with project documentation, customer requirements, and reporting needs.
• Track employee certifications, licenses, and training records to support workforce readiness.
• Assist with equipment, fleet, and resource scheduling.
• Compile and distribute operational reports and project status updates.

Qualifications

Attention to detail, organization, time management, and strong communication skills are necessary to be successful in this position.

Education and Experience:

• 2+ years of payroll experience preferred.
• Experience with ADP is preferred.
• Experience with multi-state payroll is preferred.
• Experience with Certified Payroll, Davis-Bacon, and prevailing wage requirements preferred.
• Experience supporting operations, project scheduling, or administrative functions is highly desirable.

#ecm

Benefits

We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirminative Action Policy.