Payroll & Office Administrator: Growth & Impact

Edwards Vacuum LLC; Buffalo (NY); On-site; USD 69,000 - 86,000; Full time

Benefits offered by this job

Annual Variable Compensation Bonus

Medical

Dental

Vision

401k with Company Match

Paid Vacation

Paid Sick Time

Tuition Reimbursement

Training and Development

Parental Leave

Disability Benefits

Life and AD&D Insurance

Job summary

Edwards Vacuum LLC in Buffalo, NY seeks an Office & Payroll Administrator to serve as the primary administrative resource for the Genesee facility, handling daily office operations and managing weekly and biweekly payroll.

You will greet visitors, coordinate mail, schedule meetings, maintain files, process payroll, resolve discrepancies, and ensure compliance with federal, state, and local regulations; prior experience with Dayforce or SuccessFactors is preferred.

Qualifications

• Associate degree or equivalent work experience in business/admin/HR.
• 3–5 years of office and payroll administration experience.
• Experience with multi-frequency payrolls (weekly and biweekly) preferred.
• Knowledge of payroll regulations, garnishments, and wage/hour compliance.
• Experience with Dayforce and SuccessFactors preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Strong organizational, time management, and communication skills.
• Ability to maintain confidentiality and work across multiple departments.

Responsibilities

• Process weekly/biweekly payrolls accurately and timely.
• Audit and reconcile time records across departments before payroll.
• Administer garnishments and tax withholdings and ensure regulatory compliance.
• Maintain payroll records and generate reports for finance and operations.
• Greet visitors, coordinate mail, schedule meetings, and manage office supplies.
• Coordinate engagement activities and support HR/Operations projects.

Skills

Office administration

Payroll administration

Attention to detail

Communication skills

Confidentiality

Education

Associate degree in Business Administration, Accounting, Human Resources, or related field

Tools

Dayforce

SuccessFactors

Excel

Word

Outlook

Teams

Job description

Edwards Vacuum LLC in Buffalo, NY seeks an Office & Payroll Administrator to serve as the primary administrative resource for the Genesee facility, handling daily office operations and managing weekly and biweekly payroll.

You will greet visitors, coordinate mail, schedule meetings, maintain files, process payroll, resolve discrepancies, and ensure compliance with federal, state, and local regulations; prior experience with Dayforce or SuccessFactors is preferred.