Office & Payroll Administrator

Edwards Vacuum LLC; Buffalo (NY); On-site; USD 69,000 - 86,000; Full time

Benefits offered by this job

Annual Variable Compensation Bonus

Medical

Dental

Vision

401k with Company Match

Paid Vacation

Paid Sick Time

Tuition Reimbursement

Training and Development

Parental Leave

Disability Benefits

Life and AD&D Insurance

Job summary

Edwards Vacuum LLC in Buffalo, NY seeks an Office & Payroll Administrator to serve as the primary administrative resource for the Genesee facility, handling daily office operations and managing weekly and biweekly payroll.

You will greet visitors, coordinate mail, schedule meetings, maintain files, process payroll, resolve discrepancies, and ensure compliance with federal, state, and local regulations; prior experience with Dayforce or SuccessFactors is preferred.

Qualifications

• Associate degree or equivalent work experience in business/admin/HR.
• 3–5 years of office and payroll administration experience.
• Experience with multi-frequency payrolls (weekly and biweekly) preferred.
• Knowledge of payroll regulations, garnishments, and wage/hour compliance.
• Experience with Dayforce and SuccessFactors preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Strong organizational, time management, and communication skills.
• Ability to maintain confidentiality and work across multiple departments.

Responsibilities

• Process weekly/biweekly payrolls accurately and timely.
• Audit and reconcile time records across departments before payroll.
• Administer garnishments and tax withholdings and ensure regulatory compliance.
• Maintain payroll records and generate reports for finance and operations.
• Greet visitors, coordinate mail, schedule meetings, and manage office supplies.
• Coordinate engagement activities and support HR/Operations projects.

Skills

Office administration

Payroll administration

Attention to detail

Communication skills

Confidentiality

Education

Associate degree in Business Administration, Accounting, Human Resources, or related field

Tools

Dayforce

SuccessFactors

Excel

Word

Outlook

Teams

Job description

Location and Compensation

• Buffalo, NY
• Be part of an exciting journey as we prepare for production at our new facility in the Western New York Science & Technology Advanced Manufacturing Park (STAMP).
• Edwards Genesee location address: 6685 Crosby Rd Basom, NY 14013
• Salary Range: $68,600 - $85,700

Compensation may vary outside of this range depending on several factors, including a candidate's qualifications, skills, competencies, experience, and location.

Your role

The Office & Payroll Administrator serves as the primary administrative resource for the PC Genesee facility, acting as the first point of contact for employees, customers, visitors, and external partners. This role is responsible for ensuring the efficient day-to-day operation of the office while administering accurate and timely weekly and biweekly payroll processes.

Office Administration

• Serve as the first point of contact for all visitors, employees, vendors, and external customers.
• Greet visitors and direct them to the appropriate personnel while ensuring a professional and welcoming environment.
• Answer and route incoming telephone calls and provide general company information.
• Manage incoming and outgoing mail, courier services, packages, and deliveries (FedEx, UPS, etc.).
• Schedule and coordinate conference rooms and shared meeting spaces.
• Maintain office, break room, and administrative supply inventories; place orders as needed.
• Create, maintain, and organize office files, records, invoices, and other documentation.
• Maintain employee, visitor, and contractor badge logs and issue identification badges for employees and visitors.
• Assist with photocopying, scanning, filing, document preparation, and other administrative support.
• Coordinate employee engagement activities, meetings, and special events.
• Support internal communication initiatives and cross-functional administrative activities.
• Provide administrative support to the General Manager, Human Resources Manager, Business Controller, and Operations Manager on various projects and initiatives.

Payroll Administration

• Process accurate and timely weekly and biweekly payrolls for PC Genesee employees.
• Review, audit, and reconcile employee time records from multiple departments prior to payroll processing.
• Research and resolve payroll discrepancies while ensuring compliance with company policies.
• Process employee status changes including cost centers, reporting relationships, job titles, and other payroll-related updates.
• Administer garnishments, withholding orders, and other payroll deductions.
• Validate and process employee tax withholding changes while ensuring compliance with applicable federal, state, and local regulations.
• Maintain payroll records and ensure confidentiality of employee information.
• Generate payroll reports and provide payroll data to support operational and financial reporting requirements.
• Respond to employee payroll inquiries and provide outstanding customer service.
• Serve as the primary payroll liaison for employees regarding payroll matters related to leaves of absence, coordinating with Human Resources, payroll providers, and benefits administrators to ensure accurate pay, deductions, and compliance throughout the leave process and upon return to work.
• Monitor payroll legislation and regulatory changes and communicate compliance requirements to management.
• Serve as the site subject matter expert for payroll and timekeeping systems.
• Train new and existing employees and managers on payroll and timekeeping processes.
• Lead payroll and timekeeping system rollouts, updates, and continuous improvement initiatives.
• Collaborate with HR and Operations to improve payroll accuracy and timekeeping compliance.

To succeed, you will need

The ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employees or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.

Qualifications

• Associate degree in Business Administration, Accounting, Human Resources, or a related field preferred, or equivalent work experience.
• Minimum 3-5 years of office administration and payroll administration experience.
• Experience processing multi-frequency payrolls (weekly and biweekly) preferred.
• Knowledge of payroll regulations, tax requirements, garnishments, and wage and hour compliance.
• Experience with payroll and timekeeping systems, Dayforce and SuccessFactors preferred.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• High attention to detail with strong analytical and problem-solving abilities.
• Ability to maintain confidentiality while handling sensitive employee information.
• Ability to work independently while collaborating effectively across multiple departments.

***Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.***

Physical Demands

This role is generally sedentary, involving primarily desk-based tasks in a controlled indoor environment.

• Sitting/Stationary Positioning: Remains in a seated position continually or almost continually (about 60% of the time), such as when using computers or handling documents.
• Hand and Finger Use/Dexterity: Uses hands to handle, control, or feel objects, tools, or controls occasionally to moderately (e.g., typing, filing), with repetitive motions continually for about 33% of workers; near vision required for close-range details.
• Moving Objects: Occasionally moves objects weighing up to 20 pounds across the office, such as files or equipment.
• Standing/Walking: Occasionally traverses short distances or remains in an upright stationary position for brief periods (e.g., to interact with others or run errands).
• Bending/Twisting/Reaching: Minimal; positions self to access low or high areas infrequently.
• Other Environmental Factors: Works in moderate noise levels (e.g., office equipment) with constant contact with others; no significant exposure to hazards.

Benefits Summary

• Annual Variable Compensation Bonus
• Medical
• Dental
• Vision
• 401k with Company Match
• Paid Vacation
• Paid Sick Time
• Paid Floating Holidays
• Tuition Reimbursement
• Training and Development
• Parental Leave
• Disability Benefits
• Life and AD&D Insurance

What you can expect from us:

• Excellent working conditionsand benefits.
• Part of the Atlas Copco Group with a wide-reaching internal job market.
• Work in a global, diverse and dynamic environment.
• You can grow with us: we always look for internal candidates before checking the market and have training and development programs.
• We have a friendly, family-like atmosphere - and that is not just a claim on the wall, it's a true fact.
• You can be creative and promote your own ideas.
• Every day brings new challenges and new things to learn.