Payroll Manager — Lead Multi-State Transformation

APi Group; Edina (MN); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental, Vision,

401(k) with Company Match

Employee Stock Purchase Plan (ESPP)

Profit Sharing Plan

Paid Time Off (PTO)

Job summary

American Fire Protection Group (AFPG) is seeking an experienced Payroll Manager to lead our payroll function during a period of transformation. This leadership role will ensure accurate, compliant, and timely payroll processing while guiding cross-functional initiatives.

The role requires a leader who builds processes, drives improvement, and partners across the organization to align internal companies and systems. Excellent service and regulatory compliance are essential.

Qualifications

• 5+ years of progressive payroll experience with demonstrated leadership experience.
• Experience managing complex, multi-state payroll operations.
• Strong experience with union payroll and construction industry payroll practices.
• Experience leading teams through organizational change, process improvements, or payroll system implementations.
• Strong knowledge of payroll tax regulations, wage and hour laws, garnishments, prevailing wage, certified payroll, and compliance requirements.
• Experience supporting SOX controls and external or internal audits.
• Advanced Microsoft Excel skills with strong analytical and reconciliation abilities.
• Experience with Oracle strongly preferred.
• Construction, job costing, or project-based business experience preferred.
• Strong problem-solving, organizational, and decision-making skills.
• Excellent verbal and written communication skills with the ability to build strong partnerships across all levels of the organization.
• Demonstrated ability to prioritize multiple deadlines in a fast-paced environment.
• High level of integrity, confidentiality, and attention to detail.
• Adaptable, resilient, and energized by change.
• Must successfully pass a post-offer drug screen, background check, and reference check.

Responsibilities

• Lead, coach, and develop branch payroll teammates while serving as the primary point of contact for all payroll operations.
• Manage end-to-end payroll processing across multiple companies, states, pay frequencies, and employee populations, including union and non-union employees.
• Lead payroll operations through organizational changes, system implementations, process standardization, and company integrations.
• Partner with HR, Finance, Benefits, IT, and branch leadership to support payroll-related initiatives and business transformation efforts.
• Identify opportunities to streamline payroll processes, improve efficiency, strengthen internal controls, and enhance the employee experience.
• Ensure compliance with all federal, state, and local payroll tax regulations, wage and hour laws, union agreements, and company policies.
• Champion SOX compliance, internal controls, audit readiness, and documentation.
• Oversee payroll adjustments, off-cycle payrolls, final pay calculations, PTO payouts, benefit reconciliations, and deductions including 401(k) and ESPP.
• Administer child support, garnishments, tax levies, unemployment claims, and other required payroll deductions.
• Manage employee payroll records and ensure data integrity across payroll systems.
• Support prevailing wage administration, certified payroll reporting, union reporting, and union rate updates.
• Coordinate benefit-related payroll changes and reconciliations.
• Review and validate payroll calculations, reconciliations, and payroll-related reporting.
• Respond to payroll inquiries from employees, branch teams, and leadership while providing exceptional customer service.
• Support workers' compensation salary requests, employment verifications, disability payments, and audit requests.
• Train payroll team members and develop standardized procedures and documentation.
• Stay informed on changing payroll legislation, industry best practices, and system enhancements.
• Perform other duties as assigned.

Skills

Leadership experience

Multi-state payroll

Union payroll

Construction payroll

Excel

Communication

Change management

Tools

Oracle

Job description

American Fire Protection Group (AFPG) is seeking an experienced Payroll Manager to lead our payroll function during a period of transformation. This leadership role will ensure accurate, compliant, and timely payroll processing while guiding cross-functional initiatives.

The role requires a leader who builds processes, drives improvement, and partners across the organization to align internal companies and systems. Excellent service and regulatory compliance are essential.