Payroll Manager for Healthcare Agency

Core MedStaff; California (MO); On-site; USD 90,000 - 130,000; Full time

Job summary

Core MedStaff is seeking a Manager, Payroll to serve as the operational backbone for payroll across a high-volume workforce in the greater Los Angeles area.

You will oversee weekly and semi-monthly payroll for 250–1,000+ employees, ensuring accuracy, compliance with federal and California labor laws, and timely pay cycles. This role reports to the CFO and collaborates with Accounting, HR, and Operations.

Qualifications

• 7+ years of in-house payroll experience.
• Strong knowledge of payroll compliance and tax regulations.
• Experience managing payroll in a mid-to-large organization.
• Advanced Excel skills and strong attention to detail.
• Ability to work onsite.

Responsibilities

• Manage weekly and semi-monthly payroll for 250–1,000+ employees with accuracy and on time — every time.
• Review and validate payroll data including pay rates, overtime, bonuses, and deductions.
• Ensure compliance with federal, state, and California labor laws.
• Oversee payroll tax filings, reconciliations, and year-end processes including W-2s.
• Audit and manage employee timekeeping and approvals with a sharp eye for discrepancies.
• Serve as the primary point of contact for payroll-related inquiries from staff and clinicians alike.
• Partner with Accounting, HR, and Operations to ensure data accuracy and cross-functional alignment.
• Support payroll systems, reporting, and continuous process improvement.

Skills

In-house payroll experience

California labor law

Advanced Excel

Attention to detail

Onsite work

Tools

Avionté staffing software

Job description

Job Description

Job Description

The Fit:

We seek individuals who will thrive in a fast-paced, high-energy and collaborative environment. If you take pride IN your work, are HIGH-PERFORMING and seek to creatively strategize, this is the position for you.

The Company:

Core MedStaff is a leading provider of per diem and travel nurse professionals in the greater Los Angeles area. We distinguish ourselves through our commitment to quality and integrity in our business practices, our unique appreciation for the contributions made by our team members and the one-on-one relationships we develop with everyone we serve.

We believe that our staff defines and represents the quality of our services. We are seeking like-minded team players who understand the staffing industry and want to make an immediate impact.

The Position:

Manager, Payroll

Why you’re here:

The Manager, Payroll is the operational backbone of how our people - both internal staff and the clinicians we place - experience Core MedStaff every single week. Accurate, on-time pay is non-negotiable in healthcare staffing, and you are the person who makes that happen. This role oversees the full payroll lifecycle across a high-volume workforce, ensuring compliance, precision, and trust at every pay cycle.

How big is your job:

You will manage weekly and semi-monthly payroll for 250–1,000+ employees depending on census and strike coverage activity. You will be the primary escalation point for payroll inquiries, the internal expert on California labor law compliance, and a key cross-functional partner to Accounting, HR, and Operations. The Manager, Payroll reports to the CFO.

Here’s what you’ll do:

• Manage weekly and semi-monthly payroll for 250–1,000+ employees with accuracy and on time — every time.
• Review and validate payroll data including pay rates, overtime, bonuses, and deductions.
• Ensure compliance with federal, state, and California labor laws — you know these cold.
• Oversee payroll tax filings, reconciliations, and year-end processes including W-2s.
• Audit and manage employee timekeeping and approvals with a sharp eye for discrepancies.
• Serve as the primary point of contact for payroll-related inquiries from staff and clinicians alike.
• Partner with Accounting, HR, and Operations to ensure data accuracy and cross-functional alignment.
• Support payroll systems, reporting, and continuous process improvement.

A little bit about your work style:

• Manage weekly and semi-monthly payroll for 250–1,000+ employees
• Review and validate payroll data including pay rates, overtime, bonuses, and deductions
• Ensure compliance with federal, state, and California labor laws
• Oversee payroll tax filings, reconciliations, and year-end processes (W-2s)
• Audit and manage employee timekeeping and approvals
• Serve as primary contact for payroll-related inquiries
• Partner with Accounting, HR, and Operations to ensure accuracy and alignment
• Support payroll systems, reporting, and process improvements

Here’s what you’ll bring to the table:

• 7+ years of in-house payroll experience
• Strong knowledge of payroll compliance and tax regulations
• Experience managing payroll in a mid-to-large organization
• Advanced Excel skills and strong attention to detail
• Ability to work onsite

Preferred:

• Experience with high-volume payroll (250–1,000+ employees)
• Knowledge of Avionté staffing software
• Prior leadership or supervisory experience

Why Join Core MedStaff

This is a high-impact role that directly supports operational accuracy, compliance, and employee trust. You’ll work closely with leadership and help build scalable payroll processes in a growing organization.

Core MedStaff is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth or related medical conditions), age, veteran status or other legally protected characteristics. Any appl