Payroll Manager

Jobot; San Jose (CA); On-site; USD 145,000 - 175,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Company paid life insurance

Paid time off/ Holidays

Retirement savings

Job summary

Jobot is seeking a Payroll Manager in San Jose, CA for a full-time, on-site role. You will own weekly payroll for 500+ employees (union and non-union), manage GL reconciliations, and guide the ERP transition from Sage to Miter while ensuring audit-ready controls.

You will lead a payroll team, drive accuracy, and ensure timely payroll cycles, tax filings, and compliant reporting across multiple states.

Qualifications

• 7+ years of progressive payroll experience, with 3+ in a leadership role
• Demonstrated strength in payroll accounting and GL reconciliation
• Track record managing high-volume, deadline-driven, multistate payrolls
• Expertise in payroll controls, audits, and corrective action planning
• Advanced Excel skills plus proficiency with major payroll/ERP systems; system-conversion experience a strong plus
• Bachelor’s degree in Accounting, Finance, or related field and/or CPP certification preferred

Responsibilities

• Direct weekly payroll processing for 500+ union and non-union employees, ensuring accuracy and timeliness
• Own payroll general-ledger reconciliations and prepare month-end / year-end journal entries
• Design and maintain internal controls, approval workflows, and audit documentation
• Oversee multistate and local payroll tax filings, W-2s, and notice resolution
• Lead the payroll system conversion, plan, test, and train users for a seamless go-live
• Coach, mentor, and develop a high-performing payroll team focused on service and accountability

Skills

Payroll leadership

GL reconciliation

Multistate payrolls

Payroll controls

Audits

Excel

ERP systems

System conversion experience

CPP certification

Education

Bachelor’s degree in Accounting/Finance

CPP certification preferred

Tools

Sage

Miter

Job description

Payroll Manager

$145000 - $175000 per year | San Jose, CA | On-site | Permanent

A bit about us:

For more than three decades, as a privately held, West-Coast–based specialty contractor we have grown from a small family operation to a 500-employee industry leader with annual revenues exceeding $350 million. Our success is rooted in a culture that blends cutting-edge technology, rock-solid financial performance, and an unwavering commitment to employee growth. You’ll find long tenures here, generous profit sharing, and a leadership team that truly listens. Join us and help shape the payroll organization as we embark on the next phase of expansion, including a brand-new ERP rollout.

Why join us?

• Competitive pay ($144k-$175k DOE)
• Health, dental, and vision insurance
• Company paid life insurance
• Paid time off/ Holidays
• Retirement savings

Job Details

Payroll Manager

As Payroll Manager, you will be the strategic and operational owner of weekly multistate, union, and non-union payroll for our field and office teams. Reporting to the Controller, you will lead a seasoned payroll staff, drive the transition from Sage to Miter, and serve as the go-to expert for payroll accounting, tax compliance, and audits. Your work will keep our people paid accurately, our books closed on time, and our controls audit-ready, fueling projects that build hospitals, data centers, and civic landmarks across the western U.S.

Responsibilities

• Direct weekly payroll processing for 500+ union and non-union employees, ensuring accuracy and timeliness
• Own payroll general-ledger reconciliations and prepare month-end / year-end journal entries
• Design and maintain internal controls, approval workflows, and audit documentation
• Oversee multistate and local payroll tax filings, W-2s, and notice resolution
• Lead the payroll system conversion, plan, test, and train users for a seamless go-live
• Coach, mentor, and develop a high-performing payroll team focused on service and accountability

Qualifications

• 7+ years of progressive payroll experience, with 3+ in a leadership role
• Demonstrated strength in payroll accounting and GL reconciliation
• Track record managing high-volume, deadline-driven, multistate payrolls
• Expertise in payroll controls, audits, and corrective action planning
• Advanced Excel skills plus proficiency with major payroll/ERP systems; system-conversion experience a strong plus
• Bachelor’s degree in Accounting, Finance, or related field and/or CPP certification preferred

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.