Payroll Manager

Fidelity Technology Services LLC; Reading (Berks County); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Fidelity Technology Services LLC in Reading, PA seeks a Payroll Manager to ensure accurate payroll processing, timekeeping accuracy, and compliance with state and federal regulations. You will coordinate with other departments, respond to data inquiries, and produce timely payroll reports.

This role requires ADP proficiency and strong HR/finance collaboration. Hybrid work options are available, and you will maintain audit-ready records and handle tax filings and reconciliations across multiple

Qualifications

• Bachelor's degree in a business-related field or equivalent work experience.
• Experience in a fast-paced customer service environment.
• Experience with ADP payroll systems.
• Experience in a shared service environment and a solid understanding of HR cycles.
• HR experience, preferably in an operations environment.
• Ability to effectively work as a member of the HR and finance teams.

Responsibilities

• Coordinates the payroll process with other departments for the purpose of delivering services in conformance with established guidelines.
• Prepares and oversees the preparation of a variety of payroll related documents for compliance and audit references.
• Prepares quarterly unemployment compensation taxes due for states in which Fidelity has sites.
• Reconciles account balances for maintaining accurate records and complying with related policies.
• Researches discrepancies of payroll information and documentation for accuracy.
• Informs personnel and carriers regarding required documentation and procedures.
• Compiles data from a wide variety of sources for analysis and compliance monitoring.
• Verifies payroll information for accurate distribution of funds and payroll.
• Maintains payroll information and audit trail for compliance.
• Communicates with city/state/federal agencies for payroll deductions.
• Responds to written and verbal inquiries for information and direction.
• Calculates Health & Welfare payments quarterly and reconciles over/underpayments at year end.

Skills

Customer service

Cross-functional teamwork

HR processes

Payroll operations

Education

Bachelor's degree in business-related field

Tools

ADP payroll systems

Job description

Fidelity Technology Services LLC seeks a Payroll Manager who can ensure the accuracy of preliminary and final payroll reports, timesheets, spreadsheets, funds distribution, assuring compliance with company policies, state and federal regulations, etc.; respond to inquiries and/or requests for data and/or reports; provide timely and accurate payroll production. Position is located in Reading, PA with possible hybrid work options.

Essential Functions:

• Coordinates the payroll process with other departments for the purpose of delivering services in conformance with established guidelines.
• Prepares and oversees the preparation of a variety of payroll related documents (e.g. invoices for overpayments, retirement plan transfers, payroll register, stop payments, W-2 controls, worker's compensation checks, etc.) for the purpose of documenting activities and issues; meeting compliance requirements, and providing audit references.
• Prepares quarterly unemployment compensation taxes due for states in which Fidelity has sites.
• Reconciles account balances for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations.
• Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Informs personnel and/or carriers and/or financial institutions regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions.
• Compiles data from a wide variety of sources (e.g. time sheets/payroll, salary adjustments, tax deposits, etc.) for the purpose of analyzing issues, ensuring compliance with mandated requirements, and/or monitoring program components.
• Verifies a variety of payroll related information (e.g. timesheets, direct deposits, wage attachments, benefits, etc.) for the purpose of ensuring accurate distribution of funds and payroll.
• Maintains a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance.
• Communicates with a variety of internal and external parties (city/state/federal agencies, etc.) for the purpose of ensuring accurate processing of payroll deductions/garnishments.
• Responds to written and verbal inquiries for the purpose of providing information and/or direction.
• Calculates Health & Welfare payments due to employees on a quarterly basis, upon termination, and reconciles over/underpayments at the end of the fiscal year.

Qualifications:

• Bachelor's Degree in a business-related field (4-year college or university) or equivalent work experience
• Experience in a fast-paced customer service environment.
• Experience with ADP payroll systems.
• Experience in a shared service environment and a solid understanding of HR cycles.
• HR experience, preferably in an operations environment.
• Ability to effectively work as a member of the HR and finance teams.