Senior Payroll Analyst Workday

Vaco by Highspring; Jersey City (NJ); On-site; USD 90,000 - 130,000; Full time

Job summary

Highspring LLC (d/b/a Vaco by Highspring) is seeking an experienced payroll professional to lead end-to-end payroll operations for hourly and salaried staff in New Jersey.

The role requires Workday expertise, strong regulatory knowledge, and collaboration with HR and accounting to ensure accurate payments, timely filings, and compliant reporting.

This on-site position offers stability in a growing organization and opportunities to implement new controls and process improvements.

Qualifications

• Must have Workday.
• Experience managing payroll for multi-state and hourly/salaried employees.
• Ensure accurate and timely payment of wages and compliance with labor laws.

Responsibilities

• Manage end-to-end payroll operations including prevailing wage, certified payroll, and job costing.
• Oversee timekeeping, classify employees, and ensure accurate tax withholdings and garnishments.
• Collaborate with HR and accounting to support onboarding and financial reporting.

Skills

Workday

Job description

Must have Workday
Responsible for managing payroll processes, ensuring compliance with regulatory requirements, and providing financial analysis to support business decisions
Ensure accurate and timely payment of wages Union and non-union employees
Comply with labor laws and regulations worked with payroll over 500 employees
Process payroll for employees Ensure accurate and timely payment of wages
Comply with labor laws and regulations
Responsible for managing end-to-end internal payroll operations for both hourly and salaried employees, including prevailing wage, certified payroll, multi-state payroll, job costing, and compliance with federal and state labor laws as well as working with our current third-party payroll provider to process our weekly payrolls
This role requires strong attention to detail, excellent communication skills, and a solid understanding of payroll processes in the construction industry
Maintain compliance with federal, state, and local labor and payroll regulations
Oversee timekeeping systems; ensure proper recording of hours, overtime, shift differentials, and job costing
Review and validate employee classifications, pay rates, and employment status
Coordinate payroll-related audits, including workers' comp, certified payroll, and year end processes
Ensure accurate garnishments, tax withholdings, deductions, and benefits are analyzed.
Collaborate with HR and accounting teams to support onboarding, benefits integration, and financial reporting
Maintain employee payroll records with confidentiality and accuracy
Implementing new processes and controls to ensure proper approvals and compliance with policies

Desired Skills and Experience

Must have Workday
Responsible for managing payroll processes, ensuring compliance with regulatory requirements, and providing financial analysis to support business decisions
Ensure accurate and timely payment of wages Union and non-union employees
Comply with labor laws and regulations worked with payroll over 500 employees
Process payroll for employees Ensure accurate and timely payment of wages
Comply with labor laws and regulations
Responsible for managing end-to-end internal payroll operations for both hourly and salaried employees, including prevailing wage, certified payroll, multi-state payroll, job costing, and compliance with federal and state labor laws as well as working with our current third-party payroll provider to process our weekly payrolls
This role requires strong attention to detail, excellent communication skills, and a solid understanding of payroll processes in the construction industry
Maintain compliance with federal, state, and local labor and payroll regulations
Oversee timekeeping systems; ensure proper recording of hours, overtime, shift differentials, and job costing
Review and validate employee classifications, pay rates, and employment status
Coordinate payroll-related audits, including workers' comp, certified payroll, and year end processes
Ensure accurate garnishments, tax withholdings, deductions, and benefits are analyzed.
Collaborate with HR and accounting teams to support onboarding, benefits integration, and financial reporting
Maintain employee payroll records with confidentiality and accuracy
Implementing new processes and controls to ensure proper approvals and compliance with policies

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).