Payroll Manager

Chicago Chapter; Carthage (MO); On-site; USD 90,000 - 120,000; Full time

Job summary

Chicago Chapter in Missouri is seeking a senior Payroll Manager to oversee payroll processing and operations for multiple locations, ensuring timely, accurate pay.

You will ensure compliance with federal, state, local, and benefits requirements, lead payroll systems (Paylocity/UKG), train staff, and collaborate with Finance and HR to produce reports. CPP certification and a bachelor’s degree are required.

Qualifications

• Minimum 10 years payroll experience.
• At least 5 years in payroll management.
• CPP certification required.
• Bachelor’s degree in accounting or business administration.

Responsibilities

• Oversee payroll processing and operations for multiple locations, ensuring accurate and timely pay.
• Ensure strict and consistent compliance to labor laws, tax withholdings, wage orders, garnishments and year-end reporting.
• Set up and maintain functional payroll systems (Paylocity/UKG).
• Audit payroll transactions to ensure all amounts and payment dates are accurate.
• Reconcile and prepare reports for ledgers, journal entries, 5500s, overtime usage, retirement, attrition etc.
• Lead processing, accuracy and distribution of W-2 statements.
• Approve one-time or permanent changes in payroll (e.g. salary increases, tax deduction, bonuses).
• Approve all employee changes from the self-service portal.
• Train employees who are involved in payroll on best practices.
• Manage payroll discrepancies quickly and efficiently.
• Collaborate with Finance and HR to create payroll reports. Create and maintain all cost centers, allocations and new location codes.
• Monitor and audit payroll for fraud, abuse and waste.
• Prepare onboarding material to enable new hires and add union codes, exempt status and benefit hours, payroll policy, CID and Respite codes. Help new hires understand the company’s compensation and benefits policies (Orientation).
• Coordinate external audits (Work Comp. and 403B, 5500).
• Answer payroll-related questions from employees and supervisors
• Maintain records for insurance and benefit partners (Employees contributions, loans and employer contributions).

Skills

Payroll management

Payroll processing

Education

CPP

Bachelor's degree

Job description

Responsible for training and supporting the payroll team to ensure timely and accurate payroll processing, ensuring compliance with federal, state, local and benefits requirements and promoting an excellent customer service culture. Must have some knowledge of Paylocity/UKG payroll systems.

Responsibilities

• Oversee payroll processing and operations for multiple locations, ensuring accurate and timely pay.
• Ensure strict and consistent compliance to labor laws, tax withholdings, wage orders, garnishments and year-end reporting.
• Set up and maintain functional payroll systems(Paylocity/UKG).
• Audit payroll transactions to ensure all amounts and payment dates are accurate.
• Reconcile and prepare reports for ledgers, journal entries, 5500s, overtime usage, retirement, attrition etc.
• Lead processing, accuracy and distribution of W-2 statements.
• Approve one-time or permanent changes in payroll (e.g. salary increases, tax deduction, bonuses).
• Approve all employee changesfrom the self-service portal.
• Trainemployees who are involved in payrollon bestpractices.
• Managepayroll discrepancies quickly and efficiently.
• Collaboratewith Finance and HR to create payroll reports. Createandmaintain allcost centers, allocations and new location codes.
• Monitor and audit payroll for fraud, abuse and waste.
• Prepareonboarding materialto enablenew hires and add union codes, exempt statusand benefithours, payrollpolicy,CID and Respite codes. Help new hires understand the company’s compensation and benefits policies(Orientation).
• Coordinateexternal audits(Work Comp. and 403B,5500).
• Answerpayroll-related questions from employeesand supervisors
• Maintainrecords forinsurance and benefit partners (Employees contributions,loansand employer contributions).

Qualifications

• A minimum of 10 years of payroll experience
• At least five years in payroll management
• Must be a CPP
• Bachelor’s degree, preferably in accounting or business administration