Payroll Manager

Envision Unlimited; Chicago (IL); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Blue Cross/Blue Shield Medical

Dental and Vision Insurance

Company paid Life and LTD Insurance

Voluntary plans (Pet insurance, AD&D,

11 Paid Holidays

Paid vacation, sick time and personal

403B plan

In house training and CEUs

Employee Assistance Network

Support for pursuing clinical licensu

Career growth & development

Job summary

Envision Unlimited is seeking an experienced Payroll Manager to oversee payroll operations for multiple locations and ensure timely, accurate pay. The role emphasizes compliance with labor laws and tax withholdings, with setup and maintenance of Paylocity/UKG systems.

The ideal candidate has 10+ years in payroll, at least 5 years in payroll management, and a Bachelor’s in accounting or business administration.

Qualifications

• A minimum of 10 years of payroll experience.
• At least five years in payroll management.
• CPP (Certified Payroll Professional) is preferred but not required.
• Bachelor’s degree, preferably in accounting or business administration.

Responsibilities

• Oversee payroll processing and operations for multiple locations, ensuring accurate and timely pay.
• Ensure strict and consistent compliance to labor laws, tax withholdings, wage orders, garnishments and year-end reporting.
• Set up and maintain functional payroll systems (Paylocity/UKG).
• Audit payroll transactions to ensure all amounts and payment dates are accurate.
• Reconcile and prepare reports for ledgers, journal entries, 5500s, overtime usage, retirement, attrition etc.
• Lead processing, accuracy and distribution of W-2 statements.

Skills

Payroll processing

Regulatory compliance

Team leadership

Payroll audits

Payroll systems

Reporting

Cost center allocations

W-2 processing

Fraud prevention

Employee onboarding payroll

Education

Bachelor’s degree in accounting or business administration

CPP Certification (Certified Payroll Professional)

Tools

Paylocity

UKG

Job description

Description

Responsible for training and supporting the payroll team to ensure timely and accurate payroll processing, ensuring compliance with federal, state, local and benefits requirements and promoting an excellent customer service culture. Must have some knowledge of Paylocity/UKG payroll systems.

Full-time

Responsibilities

• Oversee payroll processing and operations for multiple locations, ensuring accurate and timely pay.
• Ensure strict and consistent compliance to labor laws, tax withholdings, wage orders, garnishments and year-end reporting.
• Set up and maintain functional payroll systems (Paylocity/UKG).
• Audit payroll transactions to ensure all amounts and payment dates are accurate.
• Reconcile and prepare reports for ledgers, journal entries, 5500s, overtime usage, retirement, attrition etc.
• Lead processing, accuracy and distribution of W-2 statements.
• Approve one-time or permanent changes in payroll (e.g. salary increases, tax deduction, bonuses).
• Approve all employee changes from the self-service portal.
• Train employees who are involved in payroll on best practices.
• Manage payroll discrepancies quickly and efficiently.
• Collaborate with Finance and HR to create payroll reports. Create and maintain all cost centers, allocations and new location codes.
• Monitor and audit payroll for fraud, abuse and waste.
• Prepare onboarding material to enable new hires and add union codes, exempt status and benefit hours, payroll policy, CID and Respite codes. Help new hires understand the company’s compensation and benefits policies (Orientation).
• Coordinate external audits (Work Comp. and 403B, 5500).
• Answer payroll-related questions from employees and supervisors
• Maintain records for insurance and benefit partners (Employees contributions, loans and employer contributions).
• Maintain system updates

Envision Unlimited offers competitive salaries and a generous benefit package to our professionals:

• Blue Cross/Blue Shield Medical Coverage: HMO, PPO
• Dental and Vision Insurance Options
• Company paid Life and LTD Insurance
• Voluntary plans (Pet insurance, AD&D, Life, Critical Illness, Short Term Disability)
• 11 Paid Holidays
• Paid vacation, sick time and personal days
• 403B plan
• In house training and CEU’s
• Employee Assistance Network
• Support for pursuing clinical licensure (financial and time off)
• Opportunity for career growth & development

Envision Unlimited provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Requirements

Qualifications

A minimum of 10 years of payroll experience

At least five years in payroll management

CPP (Certified Payroll Professional) Is Preferred But Not Required

Bachelor’s degree, preferably in accounting or business administration

Salary Description

$85,000 - $95,000