Payroll & Human Resources Coordinator

Lawrence University; Appleton (WI); On-site; USD 52,000 - 72,000; Full time

Job summary

Lawrence University is seeking a Payroll and HR Coordinator to oversee day-to-day student employment and payroll operations in the 1025 Administrative Building. You will act as the primary expert on the student employment lifecycle, ensuring compliance for domestic and international students while supporting HR projects and department initiatives.

The role requires strong payroll knowledge, exceptional organization, and the ability to collaborate with campus stakeholders.

Qualifications

• Proficient in MS Word, Excel, PowerPoint and payroll processing.
• Experience with ERP/HRIS systems preferred.
• Strong organizational skills and attention to detail required.

Responsibilities

• Coordinate all aspects of student employment lifecycle, including communications and onboarding.
• Maintain payroll records and tax withholdings for domestic and international students.
• Assist with year-end processes (W-2s and 1042-S) as needed.
• Support HR initiatives and maintain employee records.
• Ensure compliance with federal/state payroll regulations and university policies.

Skills

MS Word

Excel

PowerPoint

ERP/HRIS experience

Organizational skills

Confidentiality

Ambiguity management

Multicultural competency

Team collaboration

Multitasking

Interpersonal communication

Education

Associate degree with payroll experience

Knowledge of payroll regulations (federal/state)

HR background a plus

Tools

ERP/HRIS software

Job description

Reports to: AVP -Human Resources

Location: 1025 Administrative Building

The Payroll and HR Coordinator is a full-time position that will be responsible for the day-to-day operations of university student employment and payroll. This position's principal role is to serve as the primary expert on the student employment lifecycle, to include compliance and payroll needs of our domestic and international student population. This position will also provide critical support to the HR team on various strategic projects and department initiatives.

Responsibilities And Duties

Student employment

• Coordinate all aspects of student employment lifecycle. This would include working with supervisors on student job requests, developing and providing necessary communications, presenting at meetings, and being the point of contact for both students and student supervisors.
• Assist students with their employment onboarding process.
• Coordinate student employment/work study reporting requirements.
• Process off Campus Work Study invoices.
• Coordinate and analyze student salary budgets.
• Maintain necessary documentation for payroll records such as tax withholdings and direct deposits.
• Assist with the process of W2s and 1042-S year-end filing as needed.
• Ensure accuracy and adherence to all payroll policies and procedures.

International Student Employee Compliance

• Verify and track work eligibility for F-1 and J-1 students, ensuring they do not exceed work hour limits during academic terms.
• Support international students in obtaining Social Security Numbers ( SSN ) by providing the necessary employment verification letters.
• Work with the Payroll Administrator to identify students eligible for tax treaties and ensure correct tax withholding ( GLACIER or similar software management).
• Maintain a rigorous tracking system for expiring I-9 Forms, I-20s, Passports, and Visas to ensure continuous work authorization.

Human Resources Support

• Develop as backup support for the faculty/staff payroll processing.
• Manage general incoming requests and monitor general inquiries.
• Maintain employment status changes and updates in the systems.
• Assist with the gathering of information for annual testing, audits and mandatory reporting.
• Maintain all employee personnel files and other employment related documents. Manage the execution of the Lawrence University records retention policy.
• Provide excellent customer service to all customers at all times through timely and accurate responses.
• Participate in the HR & Payroll Department's ongoing efforts to increase cultural competency and diversity within the campus community.
• Stay abreast of federal and state regulations, HR trends/laws, practices, procedures, and trends.
• Proactively support all functions within the HR and Payroll Department as needed.
• Perform other duties and projects as assigned.

Required

KNOWLEDGE , SKILLS , AND ABILITIES REQUIRED :

• Proficient computer skills including MS Word, Excel, and Power Point.
• Prior experience with an ERP or HRIS database is strongly preferred.
• Exceptional organizational, prioritization, problem solving, attention to detail and follow-up skills.
• Ability to maintain confidentiality of sensitive information.
• Possess the ability to adapt and respond appropriately in ambiguous situations.
• Commitment to multicultural competency and interest in all dimensions of diversity.
• Collaborative attitude with team-oriented disposition with the ability to work independently.
• Strong ability to manage multiple competing priorities while demonstrating ability to remain flexible in a changing work environment.
• Strong interpersonal skills with a demonstrated ability to effectively and professionally communicate verbally and in writing with internal and external customers.

Education

EDUCATION AND WORK EXPERIENCE :

• Associate degree with at least one year of payroll experience.
• Knowledge in federal and state payroll regulations.
• Previous HR background and experience is a plus.

Employment Requirements

• Must have successful completion of criminal record check, driving record check, and reference checks.