Payroll & HRIS Operations Specialist (6017)

NextPath Workforce Solutions; Saint Petersburg (FL); Hybrid; USD 80,000 - 90,000; Full time

Job summary

NextPath Workforce Solutions is seeking a Payroll & HRIS Operations Specialist to join our client's team in St. Petersburg, FL.

This Hybrid, Direct Hire position focuses on end-to-end payroll processing, HRIS data integrity, and regulatory compliance. You will manage multistate payroll, tax filings, year-end reporting, and audits across multiple entities, collaborating with HR, Finance, Benefits, and leadership to optimize processes and controls.

Qualifications

• 10+ years of payroll experience, multifaceted and hands-on.
• Strong knowledge of payroll accounting, payroll-to-GL reconciliation, and year-end processing.
• Experience supporting multiple units or entities in a shared-services setup.

Responsibilities

• Handle end-to-end, multistate payroll processing across entities.
• Validate inputs (earnings, deductions, taxes, bonuses) for accuracy.
• Ensure payroll and tax compliance with federal, state, and local laws.
• Support payroll tax filings, reconciliations, audits and W-2 processing.
• Investigate discrepancies and drive resolution with root-cause analysis.
• Maintain payroll procedures, controls, and audit readiness.

Skills

Multistate payroll

Payroll accounting

HRIS proficiency

Audits & controls

Cross-functional collaboration

Education

Bachelor's degree

Tools

HRIS systems

Job description

NextPath Workforce Solutions is currently seeking a Payroll & HRIS Operations Specialist to join our client's team in St. Petersburg, FL. This is a Hybrid, Direct Hire position.

SALARY

$80,000-$90,000 (depending on experience)

Unfortunately, at this time our client is unable to sponsor or transfer visas. Only candidates authorized to work in the US without sponsorship should apply.

REQUIREMENTS

• 10+ years of progressive, hands-on payroll experience, including complex, multistate payroll processing
• Strong knowledge of payroll accounting, payroll-to-GL reconciliation, payroll taxation, controls, compliance, and year-end processing
• Experience supporting multiple business units or legal entities in a shared-services environment
• Strong HRIS and payroll system experience (transactions, audits, reporting, testing, and issue resolution)
• Bachelor's degree

RESPONSIBILITIES

• Execute end-to-end, multistate payroll processing across multiple business units and legal entities
• Review and validate payroll inputs (earnings, deductions, garnishments, taxes, adjustments, bonuses/commissions) for accuracy and authorization
• Ensure payroll and tax compliance with applicable federal, state, and local requirements
• Support payroll tax filings, reconciliations, audits, and year-end reporting (including W-2 processing)
• Investigate payroll discrepancies and employee inquiries, identify root causes, and drive issues through resolution
• Maintain payroll procedures, documentation, and internal controls to support audit readiness
• Reconcile payroll-related accounts and support month-end close activities (including journal entry support)
• Analyze variances and control exceptions and implement corrective actions and process improvements
• Maintain HRIS data integrity for employee, position, and compensation records through audits and controlled updates
• Process and audit HRIS data changes (including mass updates/uploads) in line with approvals and controls
• Troubleshoot payroll/HRIS system issues; coordinate testing and validate results for upgrades and enhancements
• Create recurring and ad hoc reports to support payroll, compliance, and workforce reporting needs
• Partner with HR, Finance, Benefits, and business leaders to clarify requirements and improve payroll/HRIS processes
• Support payroll-related benefit and retirement plan deductions, reconciliations, audits, and issue resolution while maintaining confidentiality

We are an Equal Opportunity Employer