Payroll & HRIS Coordinator

Royal Oak; Roswell (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Royal Oak Enterprises, LLC is seeking a Payroll Assistant to prepare and process payroll for Sweet Oak while ensuring payroll-related administrative tasks are completed accurately and efficiently. This salaried non-exempt role supports payroll tax filings, HRIS data maintenance, and payroll reporting.

The position collaborates with Payroll, HR, and Finance to maintain accurate employee data and ensure compliance with FLSA and local regulations; strong attention to accuracy and confidentiality is

Qualifications

• Minimum of an associate degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• Previous payroll, accounting, or related administrative experience preferred.
• Strong time management, organizational, and prioritization skills with the ability to manage multiple deadlines and competing priorities.
• Strong mathematical reasoning and analytical skills with a high degree of accuracy.
• Proficiency with Microsoft Office and other computer software applications, including spreadsheet and database programs; strong Microsoft Excel skills preferred.
• Experience with payroll and/or Human Resources Information Systems (HRIS) preferred.
• Working knowledge of payroll practices, employee timekeeping, payroll deductions, and applicable federal, state, and local regulations preferred.
• Strong attention to detail and commitment to accuracy and timely completion of assigned work.

Responsibilities

• Prepare and process payrolls for 650+ employees weekly and biweekly.
• Review timesheets for accuracy, completeness, and compliance with established payroll policies and procedures.
• Track, calculate, and process payroll deductions, including garnishments and other special or employee-authorized deductions.
• Assist in coordinating payroll activities between Payroll, Human Resources, Finance, and other departments to ensure accurate and timely flow of employee data.
• Prepare, maintain, and distribute detailed payroll and workforce reports, including labor reports, leave balances, headcount reports, and other reports as requested.
• Assist with HRIS administration, including employee processing, data maintenance, and ensuring accurate information is entered and maintained within the system.
• Assist with monitoring compliance with the Fair Labor Standards Act (FLSA), including reviewing employee time submissions and supporting proper classification and payroll practices.
• Monitor the submission and approval of employee timesheets and follow up on missing or incomplete information as needed.
• Assist with validating and reconciling data transfers to and from the payroll service provider to ensure payroll information is complete and accurate.
• Support employee benefits administration activities, including open enrollment and related employee data updates.
• Maintain accurate and confidential employee payroll records and ensure employee changes are entered correctly and in a timely manner.
• Review employee changes for appropriate authorization and compliance with company policies, including applicable federal, state, and local laws and regulations.
• Assist with year-end payroll compliance reporting and audit activities, including the preparation and filing of W-2s, 1095s, EEOC reports, and other required compliance documentation.
• Assist with payroll-related audits by providing supporting documentation, reports, and records as requested.
• Perform other accounting, payroll, HRIS, and administrative duties as assigned by management.

Skills

Payroll

Accounting

HRIS

Excel

Time management

Attention to detail

Confidentiality

Communication

Education

Associate degree in Accounting/Finance/Business Administration/HR

Tools

HRIS system

Microsoft Excel

Job description

Royal Oak Enterprises, LLC is seeking a Payroll Assistant to prepare and process payroll for Sweet Oak while ensuring payroll-related administrative tasks are completed accurately and efficiently. This salaried non-exempt role supports payroll tax filings, HRIS data maintenance, and payroll reporting.

The position collaborates with Payroll, HR, and Finance to maintain accurate employee data and ensure compliance with FLSA and local regulations; strong attention to accuracy and confidentiality is