Payroll & HR Data Specialist – Hybrid (Workday)

RFCUNY; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

RFCUNY is seeking a Payroll Coordinator to support payroll, personnel, and fiscal administration for Academic Affairs programs. You will process bi-weekly payroll in OneRF/Workday, review time and leave, and reconcile payroll data across multiple systems.

The role requires strong attention to detail, experience in payroll operations, and the ability to collaborate with Payroll, HR, Finance, and program staff to ensure timely and accurate payroll processing.

Qualifications

• Two or more years of experience in payroll administration, HR operations, personnel administration, fiscal administration, or a closely related administrative field.
• Working knowledge of payroll processing, time and leave reporting, employee data changes, payroll documentation, and deadline-driven administrative processes.
• Experience reviewing payroll, timekeeping, leave, personnel, or funding data for accuracy, completeness, and compliance with established procedures.
• Proficiency with Microsoft Office, particularly Excel, including the ability to organize data, review reports, identify discrepancies, and support routine reconciliations.
• Ability to learn and accurately use OneRF/Workday or comparable HRIS, payroll, timekeeping, and reporting systems.
• Strong attention to detail, organizational skills, follow-through, and ability to manage multiple assignments while meeting recurring payroll deadlines.
• Strong verbal, written, and interpersonal communication skills with a commitment to responsive, professional customer service.

Responsibilities

• Process and validate bi-weekly payroll activity in OneRF/Workday system, including time entry, leave usage, payroll inputs, salary changes, retroactive adjustments, and resignations/terminations.
• Review time tracking records, payroll input, and supporting documentation for accuracy, completeness, required approvals, and alignment with payroll deadlines.
• Run and review payroll reports, and related outputs to identify discrepancies before payroll completion.
• Coordinate with RFCUNY Payroll, HR, Finance, program timekeepers, supervisors, and program staff to support timely payroll processing, corrections, and issue resolution.
• Prepare payroll-related data change requests, funding updates, journal entry information, personnel expense reports, and supporting documentation for payroll and fiscal operations.
• Monitor salary, fringe, retroactive payment, and payroll-related expense activity against approved funding allocations and personnel budgets.
• Provide guidance to employees, supervisors, and program staff on OneRF/Workday time entry, payroll deadlines, approval workflows, leave reporting, and payroll-related inquiries.

Skills

Payroll processing

Timekeeping

Attention to detail

Communication skills

Confidentiality

Customer service

Education

Bachelor’s degree

Tools

OneRF/Workday

Excel

HRIS

Job description

RFCUNY is seeking a Payroll Coordinator to support payroll, personnel, and fiscal administration for Academic Affairs programs. You will process bi-weekly payroll in OneRF/Workday, review time and leave, and reconcile payroll data across multiple systems.

The role requires strong attention to detail, experience in payroll operations, and the ability to collaborate with Payroll, HR, Finance, and program staff to ensure timely and accurate payroll processing.