Assistant Payroll Manager

Ledgent; California; On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement contribution 10%

Group life insurance

Generous time off

Professional development funds

Discounts for mobile plans, software,

Access to fitness facilities

And more

Job summary

Ledgent in California seeks a Payroll Supervisor to manage a team of 2+ and oversee payroll for eight entities. You will ensure compliance with state and federal laws, handle complex tax rules, and drive process improvements.

Strong leadership, confidentiality, and analytical skills are essential for success in a fast-paced finance environment. You will work with enterprise HR/payroll systems (e.g., Workday or ADP) and collaborate with finance, HR, and operations to deliver accurate payroll and

Qualifications

• Bachelor's degree and 5+ years payroll experience.
• 2-3 years supervision/leadership with a team of 2+.
• Experience with an enterprise HR/payroll system.
• Knowledge of payroll tax laws and compliance.
• Experience with multi-entity payroll (8 entities).

Responsibilities

• Lead a payroll team of at least two people.
• Process payroll across eight entities.
• Research and apply payroll tax laws and compliance.
• Maintain confidentiality and ethical standards.
• Develop policies and implement changes.
• Prepare complex reports and executive summaries.

Skills

Payroll experience

Leadership

Multi-entity payroll

HR/payroll systems

Education

Bachelor's degree

Tools

Workday

ADP

Job description

Required

• Bachelors Degree
• Min 5 years overall payroll experience
• 2-3 years Supervision/Leadership experience
• Lead a team of at least 2
• Processing payroll using an enterprise HR/Payroll system.
• Working with computerized financial management and electronic timekeeping systems.
• Interpreting and applying payroll tax laws and payroll compliance requirements
• Multi-Entity experience - This person will be handling all 8 entities

Nice to Have

• Certified Payroll
• Workday, ADP and timesheet keeping

Duties

• Expert knowledge in state and federal laws and regulations related to the payroll function, and the ability to research, understand, and apply new regulations as needed.
• Knowledge regarding the establishment of an employer tax presence in other U.S. states.
• Knowledge of basic accounting principles and requirements as applicable to duties.
• Superior customer service orientation with the ability to deescalate tense situations and rebuild trust.
• A proven self-starter, with very strong analytical, problem-solving, critical thinking, and research skills.
• Able to always maintain and promote strict confidentiality and the highest degree of ethical standards.
• Demonstrate maturity, tact, and maintain composure in difficult, sensitive, and unexpected situations.
• Demonstrates initiative through early identification and timely resolution of problems.
• Strong skills in organization, time management, and switching quickly between tasks. Able to meet deadlines and ensure direct reports to so as well in a fast-paced environment with a heavy workload.
• Able to learn new software and other technology as needed.
• Serve as a leader in developing new policies and procedures, as required and demonstrates the ability to follow through with the implementation and/or change.
• Strong written and oral English language skills. Spanish language skills are a plus.
• Proficiency in the recent version of the Microsoft Office suite, with advanced skills in Excel. Able to create and understand complex with spreadsheets with formulas, pivot tables, and graphs.
• Ability to share knowledge and information clearly and concisely.
• Able to quickly learn new procedures and tasks.
• Skilled at building trust, respect, and effective and responsive communication with direct reports, colleagues, and stakeholders.
• Establish and maintain cooperative and effective working relationships with individuals at all levels of an organization and from diverse backgrounds.
• Able to use effective and sound judgment in determining and following through on priorities.
• Ability to switch quickly between tasks and demonstrate responsiveness to constituents, peers, and supervisors.
• Manage multiple priorities and tasks effectively and demonstrate resiliency.
• Demonstrate openness to generate new ideas and change.
• Demonstrate follow-through and implement plans and changes.
• Engage in and promote safe work practices.
• Performance management skills and effective methods to coach and develop direct reports.
• Able to seek opportunities to expand knowledge and further develop skills and abilities.
• Proven accuracy and strong attention to detail.
• Create comprehensive and complex reports, executive summaries, and communications using proper business writing, metrics, and tables/diagrams as needed. Prepare and deliver presentations as needed.
• Demonstrate a professional image through dress, demeanor, and communication.

Benefits

• medical
• dental
• vision
• 10% retirement contributions after one year (no matching required)
• group life insurance
• generous time off
• professional development funds
• discounts for mobile plans, software, and entertainment
• access to fitness facilities
• and more!

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.