Payroll & HR Administrator

Mc-Machinery-Systems,-Inc.; Elk Grove Village (IL); On-site; USD 32,000 - 37,000; Full time

Job summary

Mc-Machinery-Systems,-Inc. is seeking a Payroll & HR Administrator in Elk Grove Village, IL. The role supports the Payroll Supervisor in timely and accurate payroll processing, ensuring compliance with government regulations.

The position requires detail orientation and strong organizational skills, with responsibilities spanning payroll, HR records, and basic recruiting support. The incumbent will assist in processing company payroll for MMS, MAC and MMSC, manage timesheets, and help with

Qualifications

• Excellent written and oral communication skills.
• Knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Strong analytical and problem-solving skills.
• Strong organizational and time management skills, including the ability to work on multiple projects and adjust to shifting priorities in a consistent manner.
• Proficiency with Microsoft Office; knowledge of ADP Workforce Now a plus.

Responsibilities

• Review ADP timekeeping system to ensure employee records are updated and accurate; reconcile timesheets.
• Maintain and review payroll processing systems for multi-state employees, including salaries, benefits, garnishments, taxes, and deductions.
• Process updates for new hires, terminations, and pay-rate changes; ensure timely payroll processing.
• Prepare and maintain payroll transaction records and reports.
• Ensure compliance with federal, state, and local payroll laws and best practices.
• Handle contract invoicing and reporting.
• Maintain employee records and HR files; order HR office supplies.
• Produce monthly payroll reports.
• Support Talent Team with administrative duties and recruiting activities.

Skills

Communication skills

Payroll knowledge

Analytical skills

Organizational skills

Microsoft Office / ADP

Tools

ADP Workforce Now

Job description

Payroll & HR Administrator

Active - Regular full-time Elk Grove Village, IL, US

Salary Range: $23.08 To $27.48 Hourly

DESCRIPTION

The Payroll & HR Administrator is in charge of assisting the Payroll Supervisor in the payroll functions, ensuring pay is processed on time, accurately and in compliance with government regulations. They must be extremely detail oriented and have great organizational skills. Assist in processing company payroll for MMS, MAC and MMSC.

ESSENTIAL RESPONSIBILITIES

• Reviewing ADP timekeeping system to ensure all employees records are updated and check for accuracy and reconciling timesheets
• Implements, maintains, and reviews set up and payroll processing systems to ensure timely and accurate processing of payroll transactions for multi-state, including salaries, benefits, garnishments, taxes, and other deductions
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
• Prepares and maintains accurate records and reports of payroll transactions
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Process contract invoicing and reports
• Maintain employee records and files for documentation
• Orders HR office supplies
• Monthly payroll reporting
• Assist in administrative duties to support Talent Team as needed
• Provides support to the Talent Acquisition team with recruiting and hiring activities
• Performs other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent written and oral communication skills
• Knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• Strong analytical and problem-solving skills
• Strong organizational and time management skills, including the ability to work on multiple projects and the ability to adjust to shifting priorities in a consistent manner
• Proficiency with Microsoft Office required; knowledge of ADP Workforce Now a plus

EDUCATION AND EXPERIENCE

• 1-2 years of experience in a Human Resources environment
• Must have a strong understanding and awareness of the sensitivity and importance of human resources processes and be able to operate with discretion, confidentiality and a sense of urgency
• Effective interpersonal skills, including the ability to establish and maintain credibility, trust and rapport with staff at all levels

WORKING CONDITIONS

Job operates mainly indoors and is exposed to generally consistent conditions, such as regulated air conditioning and heating. This job also works near a machinery showroom, which may generate some noises such as objects hitting the floor and creating a sound, forklift movement and occasional other short-term noises. Ability to operate a motor vehicle and valid driver’s license.

PHYSICAL REQUIREMENTS

This job requires prolonged periods of sitting at a desk and working on a computer. Repetitive use of the hands and typing are required. Requires frequent lifting of 1-10 pounds and occasional 11-25 pounds with infrequent lifting of 25 or more. Must be able to access and navigate each department at the organization’s facilities.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.