Payroll & HR Admin Assistant — Hybrid

City of St. Paul; Minneapolis (MN); Hybrid; USD 49,000 - 67,000; Full time

Benefits offered by this job

Health Insurance

Vacation/Holidays

Sick Leave

Life Insurance

Subsidized Metro Bus Pass

Deferred Compensation

Retirement Program

Dental

Flexible Spending Accounts

Disability Insurance

Accidental Death and Dismemberment Ins

Long Term Care Insurance

Job summary

The City of Saint Paul is hiring a Human Resources Assistant to support payroll operations through clerical, administrative, and technical HR work.

You will audit payroll packets, update HRIS data, scan and file documents, maintain payroll emails, and generate payroll reports for City departments. This role supports payroll staff, participates in open hiring procedures, and works in a hybrid schedule with in-office days three per week, typically 8:00–4:30.

Qualifications

• Minimum 2 years of experience performing data entry, HR support, and related clerical duties.
• Experience entering data into HRIS systems and maintaining employee files.
• Ability to audit payroll packets for accuracy and generate payroll reports.
• Strong written communication and attention to detail.

Responsibilities

• Audit payroll packets for accuracy
• Enter and update new hire/rehire and other employee information in HRIS
• Scan personnel paperwork and file to the correct folders in the Document Management Software
• Maintain central payroll and new hire email boxes
• Complete employment verifications
• Assist in updating the Payroll SOP manual
• Provide payroll reports to departments across the City
• Review and distribute office mail daily
• Support payroll staff with other payroll-related tasks as needed

Skills

Data entry

Writing correspondence

Employee files

HRIS data entry

Processing personnel actions

Tools

HRIS

Document Management Software

Job description

The City of Saint Paul is hiring a Human Resources Assistant to support payroll operations through clerical, administrative, and technical HR work.

You will audit payroll packets, update HRIS data, scan and file documents, maintain payroll emails, and generate payroll reports for City departments. This role supports payroll staff, participates in open hiring procedures, and works in a hybrid schedule with in-office days three per week, typically 8:00–4:30.