Payroll and HR Administrator

API Heat Transfer Career Center; Chicago (IL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work flexibility

Career development

Recognition programs

Competitive pay

Job summary

APICZ is seeking a Payroll and HR Administrator to own weekly multi-state payroll operations across the US, ensuring accuracy, compliance, and timely delivery for our workforce. You will partner with internal teams to resolve employee issues, manage data integrity, and support HR initiatives.

The role requires 5+ years of multi-state payroll experience (or 7+ years without a degree) and advanced Excel/Word skills.

Qualifications

• Associate's degree plus minimum 5 years of multi-state payroll experience, OR minimum 7 years of multi-state payroll experience without degree.
• Advanced proficiency in Microsoft Excel and Word required.
• Demonstrated expertise in ADP WorkforceNow, including Smart Compliance, Analytics, Payroll, G/L, Custom Reporting, and iReports.
• Experience with Performance Review and Goal modules (preferred).
• Strong attention to detail and discipline around timelines and confidentiality.
• Willingness to travel up to 20% domestically as needed for training, audits, or site support.
• Ability to collaborate with other departments and work independently.
• Ability to review and manage calendars.

Responsibilities

• Process weekly payroll for multiple states with precision and timeliness, ensuring full compliance with federal, state, and local regulations.
• Calculate, track, and manage all deductions with accuracy and documentation.
• Oversee new-hire data entry and termination processing in ADP WorkforceNow, serving as a quality checkpoint.
• Generate and distribute weekly and monthly payroll reports to HR and Finance teams.
• Respond to employee and manager inquiries in a timely manner.
• Support recruitment efforts as needed, including scheduling interviews.
• Contribute to process improvements and compliance updates.
• Support learning management system administrative tasks.
• Participate in audits as needed.
• Assist with engagement and/or training events.

Skills

Multi-state payroll

Excel

Word

ADP WorkforceNow

Detail orientation

Cross-functional collaboration

Travel readiness

Education

Associate's degree

Bachelor's degree in related field

Tools

ADP WorkforceNow

Smart Compliance

Analytics

Payroll

G/L

Custom Reporting

iReports

Job description

As Payroll and HR Administrator, you will own our weekly payroll operations across multiple states—ensuring accuracy, compliance, and timely delivery for our US workforce. You will partner with internal teams to solve employee problems, manage data integrity, and support HR initiatives.

What You Will Do

• Process weekly payroll for multiple states with precision and timeliness, ensuring full compliance with federal, state, and local regulations
• Calculate, track, and manage all deductions (benefits, garnishments, wage assignments) with accuracy and documentation, doubling deductions when necessary to keep employees current
• Oversee new-hire data entry and termination processing in ADP WorkforceNow, serving as a quality checkpoint
• Generate and distribute weekly and monthly payroll reports to HR and Finance teams
• Respond to employee and manager inquiries in a timely manner
• Support recruitment efforts as needed, including scheduling interviews
• Contribute to process improvements and compliance updates
• Support learning management system administrative tasks
• Participate in audits as needed
• Assist with engagement and/or training events

What You Bring

• Associate's degree plus minimum 5 years of multi-state payroll experience, OR minimum 7 years of multi-state payroll experience without degree
• Advanced proficiency in Microsoft Excel and Word required
• Demonstrated expertise in ADP WorkforceNow, including Smart Compliance, Analytics, Payroll, G/L, Custom Reporting, and iReports
• Experience with Performance Review and Goal modules (preferred)
• Strong attention to detail and discipline around timelines and confidentiality
• Willingness to travel up to 20% domestically as needed for training, audits, or site support
• Ability to collaborate with other departments and work independently
• Ability to review and manage calendars

What We Offer

• Hybrid work flexibility—remote and/or on-site at a nearby location
• Career development in a stable, growing industrial manufacturer
• Recognition programs and peer appreciation culture
• Competitive pay & benefits

APICZ