Payroll Fulfillment Specialist

Auris Partners, LLC; San Diego (CA); Presencial; USD 26.000 - 28.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

Vision insurance

401(k) plan

HSA/FSA options

Commuter benefits

Descripción de la vacante

Acrisure is seeking a detail-oriented office administrator to support payroll packaging, shipping, and general clerical duties in a fast-paced environment in San Diego, CA. You will handle high-volume materials with accuracy and coordinate multiple vendors to ensure timely client delivery.

The role requires strong data entry, organization, and communication skills, with proficiency in Windows and G Suite. A valid driver's license and a high school diploma are required, with 2–3 years of office

Formación

• Detail oriented with ability to focus on numerical data.
• Ability to read and follow written or verbal instructions.
• Ability to work under time constraints and meet schedules.
• Multi-tasking with payroll specialists, vendors, clients and staff.
• Light lifting may be required.
• Proficient in Windows PC environment with accurate data entry.

Responsabilidades

• Utilizes office equipment to compile and package client payrolls, reports and materials.
• Coordinates delivery via USPS, FedEx, local couriers to meet deadlines.
• Sorts, packages and ships payroll mail for ~15,000 clients.
• Assist in sorting, printing and shipping sensitive Tax documents.
• Process nightly manifests using scanning equipment.
• Manage inventory and order office supplies as needed.
• Complete required inventory reports and communicate with leadership.
• Ensure equipment is maintained and schedule repairs as needed.
• Answer phones and provide clerical coverage.
• Maintain working knowledge of payroll software.
• Perform general office tasks including word processing and Excel sheets.

Conocimientos

Detail oriented

Data entry

Windows proficiency

Communication skills

Time management

Educación

High school diploma / equivalent

Herramientas

G Suite: Sheets

G Suite: Docs

G Suite: Mail

G Suite: Chat

Descripción del empleo

Job Responsibilities

• Utilizing various office equipment (printers, pc, check folding/stuffing machine, postage meter, check sealers), accurately compiles and packages client payrolls, reports and other materials.


• Coordinates delivery as required via USPS, FedEx, local couriers, etc. to ensure deadlines are met and that clients receive all payroll items accurately and on schedule.


• Sorts, packages and ships Heartland Payroll mail for approximately 15,000 clients to various locations/employees.


• Assist in sorting, printing and shipping sensitive Tax documents to local, state and federal agencies.


• Process nightly manifest by utilizing scanning equipment.


• Maintains (orders and stocks) an adequate amount of supplies for production and distribution of all client related materials; orders office supplies as needed.


• Completes required inventory management responsibilities and reports back to Director and/or Manager.


• Ensures all office equipment is in satisfactory working order and schedules maintenance visits as required.


• Answers phones and provides administrative / clerical coverage as needed.


• Maintains a working knowledge of the Payroll software.


• Performs clerical duties, including but not limited to word processing, Excel sheet creation, faxing and other general office tasks as needed or requested.


• Ensures daily distribution tracking is completed and accurate and reported back to Director and/or Manager of Fulfillment.


• Completion of any necessary leadership/development work assigned to the fulfillment team.


• Completion of any ancillary training outside of fulfillment for cross-training purposes.

Job Requirements

• Detail oriented, with ability to focus on numerical data.


• Ability to read and follow specific written or verbal instructions and directions.


• Ability to work under time constraints and meet schedules; at times with unexpected deadlines, to ensure client delivery needs are met.


• Ability to multi-task - interacting with Payroll Specialists and other employees, delivery vendors, equipment vendors, clients, at times simultaneously.


• Ability to do light lifting.


• Strong organizational and communication skills.


• Proficient in Windows PC environment with accurate data entry / keyboarding skills.


• Proficient with G suite; specifically, Sheets, Mail, Docs and Chat.


• Must have a valid driver license.


• High school education with a minimum of 2-3 years of office experience, or equivalent education and/or experience.


• Experience with high-volume workloads while handline extremely sensitive materials.

Pay Details

The base compensation range for this position is $19 - $20. This range reflects Acrisure's good faith estimate at the time of this posting. Placement within the range will be based on a variety of factors, including but not limited to skills, experience, qualifications, location, and internal equity.

Why Join Us

At Acrisure, we’re building more than a business, we’re building a community where people can grow, thrive, and make an impact. Our benefits are designed to support every dimension of your life, from your health and finances to your family and future. Making a lasting impact on the communities it serves, Acrisure has pledged more than $22 million through its partnerships with Corewell Health Helen DeVos Children's Hospital in Grand Rapids, Michigan, UPMC Children's Hospital in Pittsburgh, Pennsylvania and Blythedale Children's Hospital in Valhalla, New York.

Employee Benefits

• Physical Wellness: Comprehensive medical insurance, dental insurance, and vision insurance; life and disability insurance; fertility benefits; wellness resources; and paid sick time.


• Mental Wellness: Generous paid time off and holidays; Employee Assistance Program (EAP); and a complimentary Calm app subscription.


• Financial Wellness: Immediate vesting in a 401(k) plan; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; commuter benefits; and employee discount programs.


• Family Care: Paid maternity leave and paid paternity leave (including for adoptive parents); legal plan options; and pet insurance coverage.


• and so much more!

Eligibility and waiting periods may apply to certain offerings. Benefits may vary based on subsidiary entity and geographic location.

Acrisure is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Applicants may request reasonable accommodation by contacting [e-mail].

Final candidates will be required to complete post-offer verification processes related to the role and in accordance with applicable laws.

California Residents

Learn more about our privacy practices for applicants by visiting the Acrisure California Applicant Privacy Policy.

Executive Search Firms & Staffing Agencies

Acrisure does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered Acrisure's property, and Acrisure will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting Acrisure's Human Resources Talent Department.