Payroll Fulfillment Specialist

Acrisure; San Diego (CA); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Fertility benefits

Wellness resources

Paid sick time

Mental Wellness support

401(k) plan

HSA/FSA options

Commuter benefits

Employee discounts

Job summary

Acrisure is seeking a detail-oriented administrative professional to support payroll fulfillment and distribution activities on-site in California. You will handle packaging, shipping, inventory, and data entry while coordinating with payroll specialists and vendors to ensure timely client deliveries.

The role requires strong organization, ability to work under time pressure, and proficiency in Windows and G Suite tools. A valid driver license is required for on-site responsibilities.

Qualifications

• Detail oriented with ability to focus on numerical data.
• Ability to read and follow written or verbal instructions.
• Ability to work under time constraints and meet schedules.
• Ability to multi-task – interact with Payroll Specialists, vendors, clients.
• Proficient in Windows PC environment with data entry/keyboarding skills.
• Proficient with G Suite (Sheets, Mail, Docs, Chat).
• Must have a valid driver license.

Responsibilities

• Accurately compiles and packages client payrolls, reports and materials.
• Coordinate delivery via USPS, FedEx, couriers to meet deadlines.
• Sort, package and ship payroll mail to 15,000 clients.
• Assist in sorting and shipping sensitive tax documents.
• Maintain inventory of supplies and order as needed.
• Ensure daily distribution tracking is complete and reported.

Skills

Detail oriented

Follow instructions

Time management

Multi-tasking

Light lifting

Organizational skills

Data entry

G Suite (Sheets/Docs/Mail/Chat)

Driver license

Education

High school diploma

2-3 years office experience

Tools

Windows PC environment

Job description

Job Description

• Utilizing various office equipment (printers, pc, check folding/stuffing machine, postage meter, check sealers), accurately compiles and packages client payrolls, reports and other materials
• Coordinates delivery as required via USPS, FedEx, local couriers, etc. to ensure deadlines are met and that clients receive all payroll items accurately and on schedule.
• Sorts, packages and ships Heartland Payroll mail for approximately 15,000 clients to various locations/employees
• Assist in sorting, printing and shipping sensitive Tax documents to local, state and federal agencies.
• Process nightly manifest by utilizing scanning equipment
• Maintains (orders and stocks) an adequate amount of supplies for production and distribution of all client related materials; orders office supplies as needed
• Completes required inventory management responsibilities and reports back to Director and/or Manager.
• Ensures all office equipment is in satisfactory working order and schedules maintenance visits as required
• Answers phones and provides administrative / clerical coverage as needed
• Maintains a working knowledge of the Payroll software
• Performs clerical duties, including but not limited to word processing, Excel sheet creation, faxing and other general office tasks as needed or requested
• Ensures daily distribution tracking is completed and accurate and reported back to Director and/or Manager of Fulfillment.
• Completion of any necessary leadership/development work assigned to the fulfillment team
• Completion of any ancillary training outside of fulfillment for cross-training purposes

Job Requirements

• Detail oriented, with ability to focus on numerical data
• Ability to read and follow specific written or verbal instructions and directions
• Ability to work under time constraints and meet schedules; at times with unexpected deadlines, to ensure client delivery needs are met
• Ability to multi-task – interacting with Payroll Specialists and other employees, delivery vendors, equipment vendors, clients, at times simultaneously
• Ability to do light lifting
• Strong organizational and communication skills
• Proficient in Windows PC environment with accurate data entry / keyboarding skills
• Proficient with G suite; specifically, Sheets, Mail, Docs and Chat
• Must have a valid driver license

Education/Experience

• High school education with a minimum of 2-3 years of office experience, or equivalent education and/or experience
• Experience with high-volume workloads while handline extremely sensitive materials

#auris

Pay Details:

The base compensation range for this position is $19 - $20. This range reflects Acrisure’s good faith estimate at the time of this posting. Placement within the range will be based on a variety of factors, including but not limited to skills, experience, qualifications, location, and internal equity.

Candidates should be comfortable with an on-site presence to support collaboration, team leadership, and cross-functional partnership.

Why Join Us:

At Acrisure, we’re building more than a business, we’re building a community where people can grow, thrive, and make an impact. Our benefits are designed to support every dimension of your life, from your health and finances to your family and future.

Making a lasting impact on the communities it serves, Acrisure has pledged more than $22 million through its partnerships with Corewell Health Helen DeVos Children’s Hospital in Grand Rapids, Michigan, UPMC Children’s Hospital in Pittsburgh, Pennsylvania and Blythedale Children’s Hospital in Valhalla, New York.

Employee Benefits

We also offer our employees a comprehensive suite of benefits and perks, including:

• Physical Wellness: Comprehensive medical insurance, dental insurance, and vision insurance; life and disability insurance; fertility benefits; wellness resources; and paid sick time.
• Mental Wellness: Generous paid time off and holidays; Employee Assistance Program (EAP); and a complimentary Calm app subscription.
• Financial Wellness: Immediate vesting in a 401(k) plan; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; commuter benefits; and employee discount programs.
• Family Care: Paid maternity leave and paid paternity leave (including for adoptive parents); legal plan options; and pet insurance coverage.
• … and so much more!

This list is not exhaustive of all available benefits. Eligibility and waiting periods may apply to certain offerings. Benefits may vary based on subsidiary entity and geographic location.

Acrisure is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Applicants may request reasonable accommodation by contacting [e-mail]. Final candidates will be required to complete post-offer verification processes related to the role and in accordance with applicable laws.

California Residents: Learn more about our privacy practices for applicants by visiting the Acrisure California Applicant Privacy Policy.

Recruitment Fraud: Please visit here to learn more about our Recruitment Fraud Notice.

Welcome, your new opportunity awaits you.