Payroll & Financial Records Clerk

Charlotte County, Clerk of the Circuit Court; Port Charlotte (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Charlotte County Clerk of the Circuit Court seeks a dedicated payroll support professional to handle bi-weekly payrolls, maintain confidential records, and ensure compliance with applicable laws. This position emphasizes accuracy, timeliness, and strong organizational skills in a high-volume environment.

The role requires experience in full-charge bookkeeping with payroll focus, familiarity with computerized financial systems, and proficiency in Microsoft Excel.

Qualifications

• High school diploma or equivalent and at least five years in full-charge bookkeeping with payroll focus.
• Experience with computerized financial systems and Excel preferred.
• Government accounting and financial reporting experience preferred.

Responsibilities

• Assist Payroll with processing bi-weekly payrolls per schedules and applicable laws.
• Review timesheets, leave records, and payroll documents; resolve discrepancies.
• Process payroll data including new hires, terminations, pay rate changes, direct deposits, deductions, and benefit changes.
• Verify payroll records and personnel files; maintain confidentiality of payroll information.
• Prepare payroll reports, reconciliations, and spreadsheets using Microsoft Excel.
• Assist with Florida Retirement System (FRS) reporting and Workers’ Compensation payroll processing.
• Ensure compliance with federal, state, and local payroll regulations and policies.
• Assist with payroll audits by gathering records and responding to auditor requests.
• Provide backup support to Payroll during absences or increased workload.
• Perform related duties and special projects as assigned.

Skills

Payroll processing

Confidentiality

Attention to detail

Communication skills

Typing 35 wpm

Education

High school diploma or equivalent

Tools

Microsoft Excel

Payroll software

Job description

Charlotte County Clerk of the Circuit Court seeks a dedicated payroll support professional to handle bi-weekly payrolls, maintain confidential records, and ensure compliance with applicable laws. This position emphasizes accuracy, timeliness, and strong organizational skills in a high-volume environment.

The role requires experience in full-charge bookkeeping with payroll focus, familiarity with computerized financial systems, and proficiency in Microsoft Excel.