Payroll Data Specialist — Excel & Compliance Admin

TrulyHired; Columbus (OH); On-site; USD 47,000 - 56,000; Full time

Job summary

TrulyHired is seeking a Payroll Administrative Assistant II to provide administrative and technical support to the Payroll Department. You will handle payroll-related data entry, records maintenance, employment verification processing, spreadsheet management, and responsive customer service.

The role requires attention to detail and proficiency in Excel, with responsibilities including data entry, reconciliations, and year-end activities.

Qualifications

• High school diploma; additional training desirable.
• Documentation of a clear criminal record in compliance with state statute.
• Complies with drug-free workplace rules and Board policies.
• Ability to compute mathematical data accurately.
• Strong organizational, planning, and project management skills.
• Proficient in oral and written communication skills.
• Ability to multi-task and demonstrate strong diplomacy skills.
• Intermediate to advanced proficiency in Microsoft Excel, including sorting, filtering, formulas, spreadsheet maintenance, and data analysis.
• Demonstrated attention to detail and commitment to accuracy.
• Ability to maintain strict confidentiality of payroll and personnel information.
• Proficient in data entry.
• Congenial telephone etiquette.

Responsibilities

• Maintain confidentiality of payroll, personnel, and employee information in accordance with applicable laws, policies, and procedures.
• Enter and maintain payroll-related data in payroll and human resource information systems.
• Review payroll data for completeness and accuracy and report discrepancies to payroll staff.
• Prepare, maintain, and update Excel spreadsheets used for payroll processing, reconciliations, and reporting.
• Process employment verification requests in accordance with established procedures and confidentiality requirements.
• Respond to routine employee and district inquiries regarding payroll information and refer complex matters to payroll staff.
• Support payroll processing activities by gathering, verifying, and entering data within established deadlines.
• Provide customer service to employees and districts via telephone, email, and in-person communications.
• Support substitute payroll processes, including sub pulls and related reporting.
• Monitor shared payroll email accounts and distribute inquiries to appropriate staff as needed.
• Assist with special payroll & benefit projects, audits, reporting requirements, and year-end activities.
• Perform other duties as directed by the Sr. Payroll Supervisor/Treasurer/Assistant Treasurer

Skills

Organizational skills

Planning

Project management

Communication skills

Multitasking

Diplomacy skills

Confidentiality

Data entry

Telephone etiquette

Education

High school diploma

Tools

Microsoft Excel

Job description

TrulyHired is seeking a Payroll Administrative Assistant II to provide administrative and technical support to the Payroll Department. You will handle payroll-related data entry, records maintenance, employment verification processing, spreadsheet management, and responsive customer service.

The role requires attention to detail and proficiency in Excel, with responsibilities including data entry, reconciliations, and year-end activities.