Payroll Coordinator/Specialist: Precision & Compliance

Unity Health Care; Northern (KY); Hybrid; USD 60,000 - 66,000; Full time

Job summary

Unity Health Care, based in Washington, DC, seeks a Payroll Coordinator/Specialist to support accurate and timely payroll operations under the Payroll Manager. The role emphasizes ensuring compliant payroll processing and confidential handling of employee data.

Responsibilities include monitoring time and attendance, processing bi-weekly payroll, preparing paychecks, and generating payroll reports, with a focus on accuracy, audit readiness, and internal controls.

Qualifications

• Associate degree with major coursework in Accounting, Business, or a related field preferred; equivalent education, training, or experience may be considered.
• Minimum of two (2) years of experience in payroll or a similar role.
• Working knowledge of basic accounting principles and payroll practices.
• Knowledge of HRIS/payroll software; ADP experience preferred.
• Strong numerical aptitude and attention to detail.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work independently with minimal supervision.
• Ability to manage multiple priorities and work effectively under stress and time pressures.
• Ability to maintain confidentiality when handling sensitive personnel and payroll information.

Responsibilities

• Monitor and maintain Time and Attendance System and ensure supervisors approve bi-weekly timesheets.
• Review timesheet entries and process necessary time adjustments.
• Assist with reviewing and processing bi-weekly payroll, including terminations, retirements, reclassifications, promotions, and demotions.
• Calculate wages, benefits, retroactive pay, payroll corrections, and other payroll-related adjustments.
• Prepare and process paychecks, cash deposits, wires, and manual checks as needed.
• Maintain accurate payroll records, documentation, and transaction files.
• Respond to payroll-related inquiries and research and resolve employee concerns.
• Perform account balance and payroll reconciliations.
• Prepare financial, payroll, and periodic management reports.
• Conduct payroll audits before and after payroll completion and ensure established internal controls are followed.
• Assist with year-end payroll processing and reconciliation of W-2s and 1099-Rs.
• Ensure compliance with applicable local, state, and federal payroll policies, procedures, and regulations.
• Process routine interdepartmental reports according to established schedules.
• Maintain all payroll files and ensure payroll information is properly organized and secured.
• Assist with the development and updating of payroll forms and administrative procedures.
• Provide information and assistance regarding payroll and accounting-related matters to employees and other stakeholders.
• Participate in cross-training and provide support for other fiscal functions as needed.
• Brief new employees on Unity's personnel and payroll policies and procedures and assist with orientation programs.
• Conduct research and assist with special projects as assigned.
• Maintain strict confidentiality of personnel information and payroll records.
• Perform other duties as assigned.

Skills

Payroll processing

Attention to detail

Communication

Time management

Education

Associate degree in Accounting/Business

Tools

ADP

HRIS/payroll software

Job description

Unity Health Care, based in Washington, DC, seeks a Payroll Coordinator/Specialist to support accurate and timely payroll operations under the Payroll Manager. The role emphasizes ensuring compliant payroll processing and confidential handling of employee data.

Responsibilities include monitoring time and attendance, processing bi-weekly payroll, preparing paychecks, and generating payroll reports, with a focus on accuracy, audit readiness, and internal controls.