Payroll Coordinator I

Mohawk Valley Health System; City of Utica (NY); Hybrid; USD 29,000 - 41,000; Full time

Job summary

Mohawk Valley Health System is seeking a Payroll Coordinator I to support bi-weekly payroll processing. You will verify, post, and reconcile employee deductions, and audit the automated Time and Attendance System for discrepancies.

The role requires a high school diploma with an associate degree in business or accounting or equivalent experience, plus strong Excel skills and one year of payroll experience. On-site position in Utica, NY with a 1.0 FTE schedule.

Qualifications

• High school diploma or higher with associate degree preferred.
• Minimum of one year of payroll or business office experience.
• Proficient in MS Excel and ability to learn new software.

Responsibilities

• Prepares correction sheets for payroll edits and errors for manual entry.
• Meets all deadlines for pay period processing.
• Handles payroll-related inquiries from employees with professionalism.
• Maintains and updates deduction records (direct deposits, garnishments, etc.).
• Prepares check requests for deductions to outside agencies and banks.
• Follows payroll system procedures and policies.
• Performs other duties as assigned.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Phone etiquette

MS Excel

Education

High school diploma

Associate degree in business or accounting

Tools

MS Excel

Job description

The Payroll Coordinator I performs a variety of routine verifying and posting duties in the preparation of the bi-weekly payroll cycles, and assists during payroll processing. Reconciles, prepares, and maintains accurate records of all employee deductions. Maintains and audits the automated Time and Attendance System and notifies preparers of discrepancies. Work is performed in accordance with the established philosophy, goals and objectives of the Hospital and the Finance Department.

Core Job Responsibilities

• Prepares correction sheets from previous pay period submitted by the departments for late P.E.A.R.s (Payroll Edit Authorization Requests), missed punches, and payroll errors to be manually keyed into the payroll system. Includes appropriate documentation as backup to each correction.
• Meets all deadlines as required for pay period processing.
• Handles all employee phone calls pertaining to payroll in a professional, courteous manner. Initiates any corrective actions necessary, reviewing any requested deviations from hospital policy with the Payroll Manager prior to any action.
• Maintains and updates deduction records for all employees i.e., direct deposits, garnishments, internal sales, etc. Receives information from various sources including Human Resources and individual employees. Initiates any follow-up action to ensure balancing to the general ledger withholding accounts.
• Prepares check requests for all deductions to be submitted to outside agencies including TSA companies, state and local governments (garnishees), and banks in a timely manner.
• Follows payroll system procedures, policies, and departmental procedures.
• Performs other duties as assigned.

Education/Experience Requirements

REQUIRED:

• High school diploma plus associate degree in business or accounting or equivalent work experience.
• Minimum of one year of experience, preferably in a business office setting.
• Strong attention to detail.
• Strong organizational skills and priority setting ability is required. Ability to assimilate information from many sources in a fast paced, deadline oriented environment.
• Must possess strong interpersonal skills, with considerable patience, tact and diplomacy as well as good telephone etiquette.
• Proficient in computer knowledge and MS Excel, and a demonstrated ability to learn new software.
  

PREFERRED:

• Associates degree in accounting or business.

Disclaimer

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.

Successful candidates might be required to undergo a background verification with an external vendor.

Employment Details

• Department FINANCIAL OFFICE
• Shift Days
• Shift Hours Worked 8.00
• FTE 1
• Work Schedule HRLY NON-UNION-8 HR
• Employee Status A1 - Full-Time
• Union Non-Union
• Pay Range $21.00 - $30.00 Per Hour