Payroll Coordinator - DPW-Financial Services

City of Indianapolis; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

City of Indianapolis is seeking a Payroll Specialist to manage accurate payroll activities across dual financial systems for all agency staff. You will oversee policy administration, ensure timely processing, and resolve data issues between timekeeping and payroll applications.

The role requires an accounting or business degree or equivalent payroll experience, proficiency with Kronos and PeopleSoft, strong analytical and communication skills, and the ability to handle confidential information

Qualifications

• Associates or Bachelor's degree in Accounting, Finance, Business Administration or Public Administration, or 4 years payroll experience.
• Working knowledge of KRONOS and PeopleSoft; ability to learn multiple software systems.
• Analytical ability, critical thinking, and excellent customer service (speaking, writing, listening).

Responsibilities

• Administers payroll policies and procedures per collective bargaining agreement.
• Reviews bi-weekly and weekly employee payrolls for accuracy.
• Facilitates and verifies data transfers between timekeeping systems.
• Provides training to supervisors and managers on payroll system.
• Prepares and analyzes payroll reports and forms for increases, promotions, retirements and terminations.
• Assists employees with enrollment in benefits and changes.
• Liaises with City Payroll and employees to resolve payroll issues.

Skills

Analytical ability

Critical thinking

Customer service

Communication skills

Education

Associates or Bachelor's degree in Accounting, Finance, Business Administration or Public Administration

Tools

KRONOS

PeopleSoft

Job description

Overview

Position is responsible for ensuring accurate payroll activities in dual financial systems for all agency employees including the reporting, training, and maintenance of payroll information in various applications.

Position Responsibilities

• Administers payroll policies and procedures per collective bargaining agreement.
• Participates in formulating and executing payroll policy for the agency.
• Reviews bi-weekly and weekly employee payrolls for accuracy and completeness.
• Facilitates and verifies data transfers between timekeeping systems.
• Answers questions and resolves problems between various financial systems.
• Reconciliation of employee payable hours and payroll requirements.
• Provides work direction in training supervisors and managers of our payroll system.
• Serves as a liaison to City Payroll and employees.
• Maintain existing payroll programs and procedure payroll reports.
• Prepares various reports and payroll.
• Prepares required forms for pay increases, promotions, retirements and deaths.
• Provides insurance information and assist employees with enrollment/changes.
• Primary point of contact for any changes in tax, benefit, or extended leave information.
• Works with upper management to update wage projections to ensure budgetary compliance.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Associates or Bachelor's degree in Accounting, Finance, Business Administration or Public Administration is required or a minimum of 4 years of payroll experience. Working knowledge of KRONOS and PeopleSoft is highly recommended with the ability to learn and master a variety of software. Must have analytical ability and critical thinking skills. Excellent customer service, as speaking, writing and listening skills are crucial. Must be able to prioritize multiple tasks, meet deadlines, maintain a flexible attitude, and work with diverse groups. Must be detail oriented and able to maintain confidential information.

Working Conditions

Work is conducted in a standard office environment with occasional travel outside to different meeting sites. Will be required to work on weekends occasionally.

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance

Life Insurance Employee Only (rates per $1,000 per month):

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional

• 25-29 $0.058
• 30-34 $0.083
• 35-39 $0.099
• 40-44 $0.132
• 45-49 $0.223
• 50-54 $0.363
• 55-59 $0.600
• 60-64 $0.795
• 65-69 $1.329
• 70 + $2.054

Important Perf Update

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
• All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee’s career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member’s age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of Your Gross Wages. Vesting In The Value Of The Variable Rate Employer Contribution Will Vary By Length Of Participation. You Are

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation
• All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Questions

01
Do you have experience with Kronos or PeopleSoft? (preferred but not required)

• Yes
• No

02
Do you have a Bachelor's degree in Accounting, Finance, Business Administration, or a related field?

• Yes
• No

03
If not, do you have a minimum of 4 years of payroll experience?

• Yes
• No
• N/A - I have a degree.
• Required Question