Payroll Coordinator - DPW-Financial Services

City of Indianapolis & Marion County; Indianapolis (IN); On-site; USD 52,000 - 75,000; Full time

Job summary

City of Indianapolis & Marion County is seeking a Payroll Administrator to ensure accurate payroll processing across dual financial systems for all agency staff, while administering payroll policies per bargaining agreements.

You will review bi-weekly and weekly payrolls, coordinate timekeeping data transfers, answer questions, and prepare payroll reports and forms for changes such as raises, promotions, retirements.

Qualifications

• Associates or Bachelor's degree in Accounting, Finance, Business Administration or Public Administration is required or a minimum of 4 years of payroll experience.
• Working knowledge of KRONOS and PeopleSoft is highly recommended with the ability to learn and master a variety of software.
• Must have analytical ability and critical thinking skills.
• Excellent customer service, as speaking, writing and listening skills are crucial.
• Must be able to prioritize multiple tasks, meet deadlines, maintain a flexible attitude, and work with diverse groups.
• Must be detail oriented and able to maintain confidential information.
• Work is conducted in a standard office environment with occasional travel outside to different meeting sites. Will be required to work on weekends occasionally.

Responsibilities

• Ensure accurate payroll activities in dual financial systems for all agency employees.
• Report, train, and maintain payroll information in various applications.
• Administers payroll policies and procedures per collective bargaining agreement.
• Participates in formulating and executing payroll policy for the agency.
• Reviews bi-weekly and weekly employee payrolls for accuracy and completeness.
• Facilitates and verifies data transfers between timekeeping systems.
• Answers questions and resolves problems between various financial systems.
• Reconciliation of employee payable hours and payroll requirements.
• Provides work direction in training supervisors and managers of our payroll system.
• Serves as a liaison to City Payroll and employees.
• Maintain existing payroll programs and procedure payroll reports.
• Prepares various reports and payroll.
• Prepares required forms for pay increases, promotions, retirements and deaths.
• Provides insurance information and assist employees with enrollment/changes.
• Primary point of contact for any changes in tax, benefit, or extended leave information.
• Works with upper management to update wage projections to ensure budgetary compliance.

Job description

Responsibilities and Duties

• Position is responsible for ensuring accurate payroll activities in dual financial systems for all agency employees including the reporting, training, and maintenance of payroll information in various applications.Administers payroll policies and procedures per collective bargaining agreement.
• Participates in formulating and executing payroll policy for the agency.
• Reviews bi-weekly and weekly employee payrolls for accuracy and completeness.
• Facilitates and verifies data transfers between timekeeping systems.
• Answers questions and resolves problems between various financial systems.
• Reconciliation of employee payable hours and payroll requirements.
• Provides work direction in training supervisors and managers of our payroll system.
• Serves as a liaison to City Payroll and employees.
• Maintain existing payroll programs and procedure payroll reports.
• Prepares various reports and payroll.
• Prepares required forms for pay increases, promotions, retirements and deaths.
• Provides insurance information and assist employees with enrollment/changes.
• Primary point of contact for any changes in tax, benefit, or extended leave information.
• Works with upper management to update wage projections to ensure budgetary compliance.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

• Associates or Bachelor's degree in Accounting, Finance, Business Administration or Public Administration is required or a minimum of 4 years of payroll experience.
• Working knowledge of KRONOS and PeopleSoft is highly recommended with the ability to learn and master a variety of software.
• Must have analytical ability and critical thinking skills.
• Excellent customer service, as speaking, writing and listening skills are crucial.
• Must be able to prioritize multiple tasks, meet deadlines, maintain a flexible attitude, and work with diverse groups.
• Must be detail oriented and able to maintain confidential information.
• Work is conducted in a standard office environment with occasional travel outside to different meeting sites. Will be required to work on weekends occasionally.