Payroll Coordinator and Accounting Assistant

Infinite Consulting Corp; Hicksville (NY); Remote; USD 54,000 - 67,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k 4% match

Disability insurance

Life Insurance

PTO & Sick Time

Company Holidays

Autonomy in your role

Job summary

Infinite Consulting Corp. is seeking a Payroll Coordinator and Accounting Assistant to manage biweekly payroll and support the accounting team with reconciliations and month-end close. This role will help expand day-to-day accounting coverage as the business grows.

The position offers a remote work arrangement and opportunities to work with Paylocity and Deltek Vantagepoint while maintaining strict confidentiality and accuracy in payroll and financial records.

Qualifications

• Two or more years of payroll and general accounting experience.
• Experience with payroll processing, reconciliations, and general-ledger accounting.
• Strong attention to detail and ability to resolve discrepancies.
• Strong organizational and time-management skills to meet deadlines.
• Effective communication and interpersonal skills for employee questions.
• Proficiency in Microsoft Excel and payroll/accounting systems.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Coordinate biweekly payroll; review hours, earnings, deductions, reimbursements, and approved changes.
• Follow up on missing time sheets and approvals; verify project and PTO coding; resolve discrepancies.
• Reconcile Paylocity payroll registers to payroll clearing and general-ledger accounts in Deltek Vantagepoint; research differences and support journal entries.
• Prepare recurring payroll, headcount, paid-time-off, and labor-cost reports for Finance, HR, and management.
• Assist with monthly close; prepare bank, credit-card, payroll, prepaid, accrued expense reconciliations and journal entries.
• Provide general accounting support: transaction coding, invoice and expense review, vendor records.
• Protect records and controls; maintain organized documentation and safeguard confidential information.

Skills

Payroll processing

Payroll reconciliations

General ledger accounting

Excel proficiency

Attention to detail

Time management

Communication

Education

Associate/Bachelor degree in Accounting/Finance

Tools

Paylocity

Deltek Vantagepoint

Job description

Payroll Coordinator and Accounting Assistant

Location: Remote

Compensation Range: $26–$32 per hour

Infinite Consulting Corp. is a project, program, and construction management firm established in 2009. We specialize in safety and quality management, project and construction management, cost estimating, CPM scheduling, and project controls.

We proudly provide the highest level of service and support at each phase of our clients' projects. Our client's success is our success. Together we fulfill our goal of “BUILDING BETTER FUTURES”.

We also take pride in our workplace. Infinite is a collaborative environment where people can grow, take on new challenges, and build their careers. Named a 2024, 2025, and 2026 Top Long Island Workplace, our culture is grounded in integrity, safety, and respect for one another.

About the Role:

We are seeking a Payroll Coordinator and Accounting Assistant to coordinate

biweekly payroll and support the accounting team with reconciliations and month-end close. This role will help expand day-to-day accounting coverage as the business grows.

Role and Responsibilities:

• Coordinate payroll. Review employee hours, earnings, deductions, reimbursements, and approved changes for the biweekly payroll cycle; resolve issues before processing.
• Review timekeeping. Follow up on missing timesheets and approvals, verify project and paid time-off coding, and work with employees, project teams, and HR to resolve discrepancies.
• Reconcile payroll. Reconcile Paylocity payroll registers to payroll clearing and general-ledger accounts in Deltek Vantagepoint; research differences and support related journal entries, accruals, taxes, and benefit allocations.
• Support employees and reporting. Respond to payroll questions and prepare recurring payroll, headcount, paid-time-off, and labor-cost reports for Finance, HR, and management.
• Assist with monthly close. Prepare assigned bank, credit-card, payroll, prepaid, accrued expense, and other account reconciliations, journal entries, and supporting schedules.
• Provide general accounting support. Help with transaction coding, invoice and expense review, payment documentation, vendor records, and related bookkeeping tasks.
• Protect records and controls. Maintain organized documentation, follow approval procedures, and safeguard confidential employee and financial information.

Skills, Education, and Experience Qualifications

Required qualifications

• Two or more years of payroll and general accounting experience, including payroll processing, payroll reconciliations, and general-ledger accounting.
• Working knowledge of account reconciliations, journal entries, accruals, and month-end close procedures.
• Strong attention to detail and the ability to identify and resolve discrepancies.
• Strong organizational and time-management skills, with the ability to meet recurring payroll and accounting deadlines.
• Effective communication and interpersonal skills, including the ability to respond professionally to employee questions.
• Proficiency in Microsoft Excel and the ability to work effectively with payroll and accounting systems.
• Ability to maintain confidentiality and exercise sound judgment when handling employee and financial information.

Preferred qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Equivalent relevant experience will be considered.
• Experience with Paylocity and Deltek Vantagepoint.
• Interest in using approved tools, including AI where appropriate, to improve workflows while protecting confidential information.

Benefits provided but not limited to the following:

• Medical
• Dental
• Vision
• 401k with 4% match
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off (PTO & Sick Time)
• Company Holidays
• Great company culture that genuinely cares!
• Autonomy in your role

Why Join Us?

Infinite Consulting Corp offers a vibrant and inclusive workplace culture and opportunities for professional growth. We put our people first and we've created a culture that attracts professional, passionate, and caring individuals who are actively working together to solve problems. As a team member with Infinite, you’re visible. You are heard. You can expect to make a difference through your work and you directly influence Infinite’s mission of building better futures.

Infinite Consulting Corp is proud to have been named a Top Long Island Workplace by the Long Island Press for the last 3 years running! Our employees described the company culture with values like Integrity, Honesty, Dedication to Safety, and Family-Oriented, all of which guide everything we do. The company is deeply grateful for this recognition and remains committed to creating an environment where every team member feels valued and empowered to succeed.

Core Values: At Infinite Consulting Corp, we embody five Core Values:

• Accountability: We hold ourselves accountable for our actions and decisions, ensuring the highest level of integrity in all that we do.
• Excellence: We pursue excellence in every aspect of our work, delivering results that exceed expectations and setting new standards in our industry.
• Innovation: We embrace innovation, constantly seeking new and better ways to solve problems and drive progress in project management and construction.
• People: We prioritize our people, fostering a vibrant and inclusive workplace culture where every individual is valued, respected, and empowered to make a difference.
• Integrity: We do the right thing, follow through on our commitments, and are honest and transparent in how we work with our clients and each other.

Philanthropy Opportunities

The Infinite Cares mission is to donate our time, money, and energy to causes that make the world a better place. We encourage everybody to find causes they are passionate about and look for ways to make a difference. Take a look and see how we are giving back www.infinitecares.com.

The Building Better Futures Foundation is Infinite Consulting Corp’s nonprofit initiative dedicated to supporting education, community development, and opportunities for the next generation. Through scholarships, mentorship, and partnerships with local organizations, the foundation focuses on creating access and opening doors for students and young professionals. It reflects Infinite’s commitment to giving back and making a lasting impact in the communities where we live and work. Learn more at www.buildingbetterfuturesfoundation.org.

New York City Equal Pay Disclaimer

Infinite Consulting Corp carefully considers multiple factors to determine compensation, including a candidate’s experience, education, and training. The estimated pay range for this position is $26–$32 per hour.

Equal Opportunity Disclaimer

We are an equal opportunity employer and referral source. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

All your information will be kept confidential according to EEO guidelines.

Attention: Infinite Consulting Corp applicants, please note that all official company correspondence will come from an Infinite Consulting Corp representative that can be verified with an official company email address. Be cautious of any communication requesting sensitive information outside of our secure application process. If you receive suspicious correspondence, contact our Talent department immediately at [e-mail] Your security is our priority.

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