Payroll Coordinator

JVS SoCal; Wilshire (GA); On-site; USD 52,000 - 86,000; Full time

Job summary

JVS SOCAL is seeking a Payroll Coordinator to support semi-monthly payrolls under the Director of People & Culture. You will process payroll, generate required reports, and maintain records while ensuring compliance with Federal, State, and CA payroll laws.

The role requires Paycom experience, strong Excel skills, and the ability to work independently or in a team. This is a hands-on, detail-oriented position within a nonprofit, social-service setting.

Qualifications

• 2 years payroll processing experience in a union environment.
• 3 years payroll processing for a small-to-medium organization or a bachelor’s degree in accounting with 2 years payroll experience.
• Experience with Paycom is required.
• Advanced Excel skills including formulas, pivot tables, and VLOOKUP/XLOOKUP.
• Knowledge of the Fair Labor Standards Act (FLSA).
• CA payroll law experience required.
• Compliance with Federal and State wage and hour laws.
• Detail oriented; able to work independently and as part of a team.

Responsibilities

• Train employees and supervisors on automated timekeeping.
• Assist in bi-weekly payroll processing.
• Run payroll reports for each pay period as requested.
• Enter data from manual timecards into Paycom.
• Ensure all time corrections have proper authorization.
• Obtain approvals for payroll compensation changes.
• Manage Paycom earning/deduction codes and payroll groups.
• Process final checks for terminations and salary adjustments.
• Prepare payroll and benefit journal entries.
• Enter garnishments and maintain accurate records.
• Prepare union dues reports and process payments.
• Prepare payroll reporting for programs (GAIN, etc.).
• Maintain insurance premium schedules.
• Reconcile Paycom vacation/sick with accounting GL.
• Collaborate with directors to ensure accurate titles, programs, locations, and allocations for payroll.
• Contract review audits and annual/audit-related tasks.

Skills

Payroll processing

Attention to detail

Independent worker

Team player

Excel proficiency

Education

Bachelor's degree in accounting

Tools

Paycom

Job description

Description

The primary duties of the Payroll Coordinator, under the supervision of the Director of People & Culture, will be to prepare semi-monthly payrolls, complete required reports, compiles payroll information and maintain required records

Requirements

• At least 2 years of payroll processing experience in union environment.
• Applicants must have 3 years of experience processing payroll for a small-medium sized organization or a bachelor’s degree in accounting and 2 years of managing/processing payroll for a small-medium sized organization.
• Experience with Paycom is a MUST
• Advanced proficiency in Microsoft Excel, including the ability to create and analyze spreadsheets using formulas, pivot tables, lookups (VLOOKUP/XLOOKUP), filters, sorting, and data validation.
• Knowledge of the Fair Labor & Standards Act.
• CA Payroll Law experience required.
• Maintain compliance with Federal and State wage and hour laws.
• Must be detail orientated.
• Must be able to work independently and as a team player company wide.
• Must be self-driven and organized.

Key Responsibilities

• Train employees and supervisors on use of automated timekeeping process.
• Assist in bi-weekly payroll processing
• Run payroll reports for each pay period and as requested.
• Calculate and input data from manual timecards for the youth program into Paycom.
• Ensure all time corrections are accompanied by appropriate authorization forms (e.g. punch edit request)
• Ensure any Payroll compensation changes have the appropriate approvals.
• Manage and update Paycom earning and deduction codes, payroll groups, time and labor supervisor groups, etc. as needed.
• Process final checks for terms and salary adjustments.
• Prepare payroll and benefit journal entries for accounting.
• Enter garnishments and keep impeccable records.
• Prepare Union dues report and enter request in the invoice management system for payment after each payroll.
• Prepare payroll reporting for programs – e.g. GAIN contract reports, etc.
• Maintain Health, Dental, Vision, STD, LTD and life insurance premiums schedules.
• Reconcile Paycom vacation and sick to Accounting GL balances vacation and sick schedules.
• Collaborate with department directors to ensure titles/positions, programs/grants, location, and allocations are accurate prior to each payroll.
• Contract review audits, Annual agency audit, worker’s compensation audit and Form 5500 audit
• Any other duties as assigned.

Physical Demands

While performing the essential functions of this job, the individual must be able to do the following: stand for extended periods; sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made

About JVS SOCAL

Founded in 1931, JVS-SoCal is a nonprofit, non-sectarian social service agency providing job training, education, career services, mentoring, and placement assistance to diverse and multicultural populations, transforming lives and empowering individuals to achieve sustainable employment and financial independence. JVS SoCal currently serves over 30,000 clients annually at over 20 locations throughout Southern California. As JVS SoCal continues to grow, we continue to look for qualified, dedicated staff to join us and play a role in transforming lives and bettering our communities throughout SoCal and beyond