CA Payroll Specialist — Union Experience + Paycom

JVS SoCal; Los Angeles (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

JVS SoCal is seeking a Payroll Coordinator to support semi-monthly payrolls under the supervision of the Director of People & Culture. You will prepare payrolls, compile reports, and maintain records to ensure accurate and timely processing.

The role requires union payroll experience, strong Excel skills, and knowledge of CA payroll law. You will work with Paycom and related systems to ensure compliance and collaborate across departments.

Qualifications

• At least 2 years of payroll processing experience in a union environment.
• 3 years of experience processing payroll for a small-medium sized organization or a bachelor's degree in accounting and 2 years of managing/processing payroll for a small-medium sized organization.
• Experience with payroll processing software (ADP, Paycor, Paycom) is a plus.
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, filters and data validation.
• Knowledge of the Fair Labor Standards Act.
• CA Payroll Law experience required.
• Maintain compliance with Federal and State wage and hour laws.
• Detail oriented.
• Able to work independently and as a team player company wide.
• Self-driven and organized.

Responsibilities

• Train employees and supervisors on use of automated timekeeping process.
• Assist in bi-weekly payroll processing
• Run payroll reports for each pay period and as requested.
• Calculate and input data from manual timecards for the youth program into Paycom.
• Ensure all time corrections have appropriate authorization forms.
• Ensure payroll compensation changes have approvals.
• Manage and update Paycom earning and deduction codes, payroll groups, time and labor supervisor groups, etc.
• Process final checks for terms and salary adjustments.
• Prepare payroll and benefit journal entries for accounting.
• Enter garnishments and keep impeccable records.
• Prepare Union dues report and enter in invoice management system for payment after each payroll.
• Prepare payroll reporting for programs (e.g., GAIN contract reports).
• Maintain Health, Dental, Vision, STD, LTD and life insurance premiums schedules.
• Reconcile Paycom vacation and sick to Accounting GL balances.
• Collaborate with department directors to ensure titles/positions, programs/grants, location, and allocations are accurate prior to each payroll.
• Contract review audits, Annual agency audit, worker’s compensation audit and Form 5500 audit
• Any other duties as assigned.

Skills

Payroll processing

Union environment

Advanced Excel

Payroll software

Attention to detail

Independent & team player

Education

Bachelor's degree in accounting

Tools

ADP

Paycom

Paycor

Job description

JVS SoCal is seeking a Payroll Coordinator to support semi-monthly payrolls under the supervision of the Director of People & Culture. You will prepare payrolls, compile reports, and maintain records to ensure accurate and timely processing.

The role requires union payroll experience, strong Excel skills, and knowledge of CA payroll law. You will work with Paycom and related systems to ensure compliance and collaborate across departments.