Payroll Coordinator

JVS SoCal; Los Angeles (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

JVS SoCal is seeking a Payroll Coordinator to support semi-monthly payrolls under the supervision of the Director of People & Culture. You will prepare payrolls, compile reports, and maintain records to ensure accurate and timely processing.

The role requires union payroll experience, strong Excel skills, and knowledge of CA payroll law. You will work with Paycom and related systems to ensure compliance and collaborate across departments.

Qualifications

• At least 2 years of payroll processing experience in a union environment.
• 3 years of experience processing payroll for a small-medium sized organization or a bachelor's degree in accounting and 2 years of managing/processing payroll for a small-medium sized organization.
• Experience with payroll processing software (ADP, Paycor, Paycom) is a plus.
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, filters and data validation.
• Knowledge of the Fair Labor Standards Act.
• CA Payroll Law experience required.
• Maintain compliance with Federal and State wage and hour laws.
• Detail oriented.
• Able to work independently and as a team player company wide.
• Self-driven and organized.

Responsibilities

• Train employees and supervisors on use of automated timekeeping process.
• Assist in bi-weekly payroll processing
• Run payroll reports for each pay period and as requested.
• Calculate and input data from manual timecards for the youth program into Paycom.
• Ensure all time corrections have appropriate authorization forms.
• Ensure payroll compensation changes have approvals.
• Manage and update Paycom earning and deduction codes, payroll groups, time and labor supervisor groups, etc.
• Process final checks for terms and salary adjustments.
• Prepare payroll and benefit journal entries for accounting.
• Enter garnishments and keep impeccable records.
• Prepare Union dues report and enter in invoice management system for payment after each payroll.
• Prepare payroll reporting for programs (e.g., GAIN contract reports).
• Maintain Health, Dental, Vision, STD, LTD and life insurance premiums schedules.
• Reconcile Paycom vacation and sick to Accounting GL balances.
• Collaborate with department directors to ensure titles/positions, programs/grants, location, and allocations are accurate prior to each payroll.
• Contract review audits, Annual agency audit, worker’s compensation audit and Form 5500 audit
• Any other duties as assigned.

Skills

Payroll processing

Union environment

Advanced Excel

Payroll software

Attention to detail

Independent & team player

Education

Bachelor's degree in accounting

Tools

ADP

Paycom

Paycor

Job description

Description

The primary duties of the Payroll Coordinator, under the supervision of the Director of People & Culture, will be to prepare semi-monthly payrolls, complete required reports, compile payroll information and maintain required records.

Requirements

• At least 2 years of payroll processing experience in union environment.
• Applicants must have 3 years of experience processing payroll for a small-medium sized organization or a bachelor’s degree in accounting and 2 years of managing/processing payroll for a small-medium sized organization.
• Experience with payroll processing software i.e. ADP, Paycor, Paycom is a plus
• Advanced proficiency in Microsoft Excel, including the ability to create and analyze spreadsheets using formulas, pivot tables, lookups (VLOOKUP/XLOOKUP), filters, sorting, and data validation.
• Knowledge of the Fair Labor & Standards Act.
• CA Payroll Law experience required.
• Maintain compliance with Federal and State wage and hour laws.
• Must be detail orientated.
• Must be able to work independently and as a team player company wide.
• Must be self-driven and organized.

Key Responsibilities

• Train employees and supervisors on use of automated timekeeping process.
• Assist in bi-weekly payroll processing
• Run payroll reports for each pay period and as requested.
• Calculate and input data from manual timecards for the youth program into Paycom.
• Ensure all time corrections are accompanied by appropriate authorization forms (e.g. punch edit request)
• Ensure any Payroll compensation changes have the appropriate approvals.
• Manage and update Paycom earning and deduction codes, payroll groups, time and labor supervisor groups, etc. as needed.
• Process final checks for terms and salary adjustments.
• Prepare payroll and benefit journal entries for accounting.
• Enter garnishments and keep impeccable records.
• Prepare Union dues report and enter request in the invoice management system for payment after each payroll.
• Prepare payroll reporting for programs – e.g. GAIN contract reports, etc.
• Maintain Health, Dental, Vision, STD, LTD and life insurance premiums schedules.
• Reconcile Paycom vacation and sick to Accounting GL balances vacation and sick schedules.
• Collaborate with department directors to ensure titles/positions, programs/grants, location, and allocations are accurate prior to each payroll.
• Contract review audits, Annual agency audit, worker’s compensation audit and Form 5500 audit
• Any other duties as assigned.

PHYSICAL DEMANDS

While performing the essential functions of this job, the individual must be able to do the following: stand for extended periods; sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made.

About Jvs Socal

Founded in 1931, JVS-SoCal is a nonprofit, non-sectarian social service agency providing job training, education, career services, mentoring, and placement assistance to diverse and multicultural populations, transforming lives and empowering individuals to achieve sustainable employment and financial independence. JVS SoCal currently serves over 30,000 clients annually at over 20 locations throughout Southern California. As JVS SoCal continues to grow, we continue to look for qualified, dedicated staff to join us and play a role in transforming lives and bettering our communities throughout SoCal and beyond.

Salary

$35.00- $40.00 per hour + benefits

JVS SoCal will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if JVS SoCal is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating or rehabilitative evidence, or challenge the accuracy of the background check report. Find out more about the Fair Chance Act by visiting www.calcivilrights.ca.gov/fair-chance-act.