Payroll Administrator

Level 10 Construction; Sunnyvale (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Level 10 Construction LP in Sunnyvale, CA is seeking a Payroll Administrator to manage a portion of in-house payroll for Union and Non-Union employees, supporting full cycle processing and reporting. You will maintain payroll data, handle exemptions and deductions, reconcile accounts, prepare government and union reports, and liaise with auditors while driving process improvements and ensuring compliance.

This role requires strong accuracy, confidentiality, and communication skills.

Qualifications

• Knowledge of full cycle payroll, including union and non-union payroll processes.
• Experience with worker compensation, benefits administration, and employment law.
• Strong data entry, analytical, and organizational skills with attention to detail and confidentiality.
• Excellent verbal and written communication abilities.
• 2+ years direct payroll experience.

Responsibilities

• Process weekly payroll via paychecks and electronic transfers.
• Maintain accurate payroll data and personnel changes in the system.
• Update exemptions, deductions, insurance changes, PTO, status, and paid time earned.
• Reconcile payroll-related accounts and prepare journal entries for taxes, 401k, and union reporting.
• Prepare and file payroll reports for government agencies and union contributions.
• Handle wage garnishments and withholding adjustments.
• Determine payroll liabilities based on tax information and benefit contributions.
• Ensure compliance with federal, state, and local regulations and advise management.
• Be the subject matter expert on View Point software and train others.
• Interact with external auditors and support process improvements.
• Assist in creating and updating payroll procedures.
• Contribute to accounting and company goals; prepare ad hoc reports.

Skills

Full cycle payroll knowledge

Verbal and written communication

Data entry

Analytical skills

Organization skills

Confidentiality

Attention to detail

Job description

The Payroll Administrator is responsible for a portion of the company’s in-house payroll processing including Union and Non-Union employees. Principal contributor in full cycle payroll preparation, completing reports, maintaining records and other various payroll functions and duties.

Job Responsibilities includes (but may not be limited to):

• Weekly processing and distribution of employee pay via issuance of paychecks and/or processing electronic transfer to bank accounts.
• Maintain accurate information in the payroll software system, including all types of personnel changes.
• Update records by reviewing and entering changes in exemptions, insurance changes, deductions, paid time not worked, status, and pay; calculate vacation earned.
• Reconcile various payroll related accounts; identify and resolve discrepancies; initiate journal entries. For example, payroll taxes, 401k, Union reporting, etc.
• Report filing through various types of mediums, from paper to web base. Reports will include but not limited to, any required payroll filing to all government agencies and monthly union contribution report.
• Fulfill wage garnishment requirements by completing forms, adjusting payroll records, and documenting and transmitting withholdings.
• Determine payroll liabilities by entering federal and state income and social security tax information, 401k transfer and direct deposits, wage assignments and garnishments.
• Comply with federal, state, and local legal requirements by studying existing and new legislations; enforcing adherence to requirements; advising management on needed actions.
• Maintain professional and technical knowledge.
• Becoming the subject matter expert on the View Point software, as well as training of others.
• Interact with external auditors from various agencies.
• Assist in creating, revising and updating process and procedures as necessary.
• Contributes to accounting and company goals by accomplishing related results as needed.
• Prepare ad hoc reports as necessary.
• Other duties upon request.

Qualifications:

• Knowledge of full cycle payroll; Union, Tax, Compensation and Wage Structure; Worker Compensation; Benefits Administration; Employment Law; Account reconciliation; Organization skills; Analytical skills; Data Entry; Detail oriented; Confidentiality; Verbal and written communication skills.
• 2+ years direct payroll experience.

Working Conditions:

• Duties required physical abilities such as repetitive hand and finger motion, sitting, standing, walking, as well as extending hands and arms in work areas.
• The individual is required to occasionally move around the office and constantly operate a computer and other office machinery, etc.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Level 10 Construction is an Equal Opportunity Employer M/F/Disability/Veterans.

All applicants applying must be Authorized and Sponsorship not needed to work in the United States.