Payroll Coordinator

Augustana University; Sioux Falls (SD); On-site; USD 50,000 - 64,000; Full time

Job summary

Augustana University invites applications for a Payroll Coordinator. This position supports the Human Resources and Payroll team in processing biweekly and monthly payrolls with accuracy, confidentiality, and strong customer service.

The role collaborates with employees, supervisors, students, and campus departments to ensure timely payroll operations and compliance. Prior payroll experience and proficiency with Excel and payroll systems are valued, including ADP Workforce Now.

Qualifications

• High school diploma or equivalent required; associate’s degree preferred.
• Two or more years of administrative experience in payroll or HR.
• Proficiency with Microsoft Office, especially Excel, and the ability to learn payroll systems.
• Familiarity with ADP Workforce Now, HRIS, or timekeeping systems preferred.
• Experience in higher education or nonprofit sectors preferred.

Responsibilities

• Assist with the preparation, auditing, and processing of biweekly and monthly payrolls.
• Process payroll updates including new hires, terminations, compensation changes, and other payroll transactions.
• Review and reconcile timekeeping records, payroll reports, and supporting documentation for accuracy.
• Respond to employee and supervisor questions regarding payroll, timekeeping, tax withholdings, and deductions.
• Maintain accurate and confidential payroll records and assist with payroll reporting and audits.
• Support multi-state payroll and employment compliance for remote and hybrid employees.
• Provide payroll and timekeeping training and communications to employees and supervisors.
• Partner with HR and campus departments to resolve payroll issues and improve processes.

Skills

Payroll processing

Customer service

Excel

HRIS

Timekeeping systems

Education

High school diploma or equivalent

Associate’s degree or related coursework

Tools

ADP Workforce Now

HRIS

Timekeeping systems

Job description

Augustana University invites applications for aPayroll Coordinator. This position serves as a key member of the Human Resources and Payroll team by supporting the accurate and timely processing of the university’s biweekly and monthly payrolls. The coordinator works closely with employees, supervisors, students, and campus departments to support payroll and timekeeping processes while ensuring accuracy, compliance, confidentiality, and excellent customer service.

Responsibilities

• Assist with the preparation, auditing, and processing of biweekly and monthly payrolls.
• Process payroll updates including new hires, terminations, compensation changes, cost allocation updates, one-time payments, and other payroll transactions.
• Review and reconcile timekeeping records, payroll reports, and supporting documentation for accuracy and completeness.
• Respond to employee and supervisor questions regarding payroll, timekeeping, tax withholdings, benefit deductions, and related processes.
• Maintain accurate and confidential payroll records and assist with payroll reporting, audits, tax documentation, and regulatory requirements.
• Support multi-state payroll and employment compliance for remote and hybrid employees.
• Provide payroll and timekeeping training, guidance, and communications to employees and supervisors.
• Partner with Human Resources and campus departments to resolve payroll issues, improve processes, and support university operations.

Qualifications

• High school diploma or equivalent required; associate’s degree or coursework in Human Resources, business, or a related field preferred.
• Two or more years of administrative experience in payroll, Human Resources, data entry, or a related area.
• Proficiency with Microsoft Office, particularly Excel, and the ability to learn payroll, HRIS, and timekeeping systems.
• Familiarity with ADP Workforce Now, HRIS, or timekeeping systems is preferred.
• Knowledge of payroll regulations and experience in higher education or the nonprofit sector is preferred.
• Interacting with students, faculty and leadership with different backgrounds and points of view and a deep appreciation of and respect for academic values and culture must be a top value of the candidate.

Augustana University is an Equal Opportunity/Affirmative Action/Title IX Employer. Applicants must comply with the Immigration Reform and Control Act and may be required to submit official transcripts upon employment. Finalist candidates must satisfactorily complete a pre-employment background check.