Payroll Clerk

Brownsville Independent School District; Brownsville (TX); On-site; USD 34,000 - 46,000; Full time

Job summary

Brownsville Independent School District is seeking a Payroll Clerk to maintain accurate payroll records and support district employees. The role involves processing multiple payrolls, handling inquiries, and ensuring compliance with deductions and leave policies.

You will update forms, assist with W-2s and pay stubs, coordinate with state and federal agencies, and protect confidentiality. A high school diploma or GED in English and at least one year payroll experience are required.

Qualifications

• High School Diploma or GED in English is required.
• Knowledge of general office practices and procedures is required.
• One year payroll experience is required.

Responsibilities

• Updates department website and department forms.
• Answers incoming calls and transfers calls to payroll and other departments.
• Assists employees with paychecks, deductions, leaves, and docking of pay.
• Assists in processing monthly hourly, monthly salary, and bi-weekly payrolls.
• Assists employees with online access to view/print check stubs, W-2s, leaves balances, and other data.
• Generates re-prints of W-2 forms as requested.

Skills

General office practices

Payroll experience

Education

High School Diploma or GED (English)

Job description

PLEASE UPLOAD HS DIPLOMA/GED IN ENGLISH AND RESUME

REQUIRED:

• High School Diploma or General Equivalency Diploma (GED) required in English
• Knowledge of general office practices and procedures;
• One (1) year payroll experience.

DUTIES AND RESPONSIBILITIES:

Updates department website and department forms. Responsible for answering incoming calls and transfers calls to individuals with the payroll department and other departments in the district. Assists any employee with any questions concerning their paychecks, deductions, available leaves vacation/non-working days and docking of pay. Assists in stop payments of ACH and re-issuing of new ACH with proper information taken for the payroll registers. Assists and process the monthly hourly, monthly salary and bi-weekly payrolls. Assists employees with employee online to view/print check stubs, W2s, leave balances and other employee data. Generates re-prints of W-2 forms as requested by the employee.
Assists with the input of codes for each eligible deduction and cafeteria fee. Assists in gathering information in compliance with a subpoena or open records request. Assists in training campus/department personnel to add, edit, approve timesheets, run reports, sends reminder emails for approval of timesheets. Verifies monthly hourly and bi weekly time sheets for the processing of overtime, docking and absence refunds. Assists in the explanation of wages when changing marital status and dependents on W-4 forms. Answers questions in reference to docking of hours and explains percentages on mandatory deductions and insurance. Verifies corrections submitted for previous payrolls including time docked due to information not submitted on a timely basis. Verifies timesheets and absence reports for all payrolls. Updates and approves timesheets when timekeepers and approvers have missed the deadlines and data has to be exported to process payrolls.
Assists administrative, professional, para-professional and bi-weekly employees in any questions concerning payroll.
Verifies account numbers, transit numbers and amount of percentages of payroll to be entered into a direct deposit account.
Maintains communication with various state and federal agencies to verify or correct discrepancies concerning garnishments including terminations, resignations of final garnishment payments of employees. Enters purchase requisitions to order supplies, furniture, and equipment. Issues copies of any records needed for employees personal use. Creates labels for properly numbering boxes in compliance with records retention procedures. Explains percentages on mandatory deductions and insurances. Sends out payments to for the payroll liabilities to the authorized/approved companies. Processes all federal/state mandated tax levies, child support, student loans, Chapter 13, and other garnishments for all payrolls to include verification that totals do not exceed legal limits regarding disposable income. Imports leave and vacation. Responsible for calculating weighted average rates of pay to process supplemental composites for games worked. Assists with the verification of final register and calculations report. Required to scan and attach employee documents in the employee master file. Exports data for processing of payrolls Assists in the verification of corrections submitted for previous payrolls.
Assists administrator and supervisor with any tasks assigned in order to meet deadlines. Follows established safety procedures and techniques to perform job duties. Maintains confidentiality. Maintains a high level of ethical behavior as is expected of all district employees. Maintains professional growth by attending inservices and meetings, as requested/required. Performs any other duties as assigned by the Supervisor/Director.