Payroll Coordinator

VillageCare; New York (NY); Hybrid; USD 44,000 - 48,000; Full time

Job summary

VillageCare seeks a Payroll Coordinator to support the Payroll Manager by keeping payroll operations accurate, timely, and well-documented for employees across the organization.

This entry-level role is ideal for an organized individual with comfort handling confidential information, in a hybrid role requiring NY/NJ/CT reside, with a Monday–Friday schedule and pay in the mid-$30s per hour.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 1-3 years of payroll, HR, or administrative experience preferred.
• Familiarity with payroll/HRIS/timekeeping systems (ADP Workforce Now a plus).
• Working knowledge of payroll terms, deductions, and timekeeping concepts.
• Proficiency with Microsoft Excel, Outlook, and Microsoft Office.

Responsibilities

• Assisting with payroll processing tasks and routine updates to employee payroll records.
• Maintaining payroll files and supporting documentation for audits and follow-up items.
• Responding to standard employee payroll questions and routing exceptions for review.
• Supporting basic reconciliations and tracking items that require correction or approval.

Education

High school diploma or equivalent

1-3 years payroll experience

Familiarity with payroll terms

Timekeeping concepts

Tools

ADP Workforce Now

Microsoft Excel

Outlook

Microsoft Office

Job description

Position: Payroll Coordinator

Location: Hybrid (Must Reside in NY/NJ/CT)

Work Schedule: Monday - Friday, 9:00am - 5:00pm

Compensation: $31.89 - $35.88 per hour

Our Organization

VillageCare is a community-based, not-for-profit organization serving people with chronic care needs, as well as seniors and individuals in need of continuing care and managed care services.

Our mission is to promote healing, better health and well-being to the fullest extent possible. Our care is offered through a comprehensive array of community and residential programs, as well as managed care. VillageCare has delivered quality health care services to individuals residing within New York City for over 45 years.

Role Summary

As a Payroll Coordinator, you will support the Payroll Manager by helping keep payroll operations accurate, timely, and well-documented for employees across the organization. This entry-level role is designed for someone who is organized, responsive, and comfortable working with confidential information.

Key Responsibilities Include

• Assisting with payroll processing tasks and routine updates to employee payroll records
• Maintaining payroll files and supporting documentation for audits and follow-up items
• Responding to standard employee payroll questions and routing exceptions for review
• Supporting basic reconciliations and tracking items that require correction or approval

Required Qualifications/skills

• High school diploma or equivalent (associate degree preferred)
• 1-3 years of payroll, HR, or administrative experience preferred
• Familiarity with payroll/HRIS/timekeeping systems (ADP Workforce Now a plus)
• Working knowledge of payroll terms, deductions, and timekeeping concepts
• Proficiency with Microsoft Excel, Outlook, and Microsoft Office

A Typical Workday

Your day is structured around supporting the Payroll Manager with steady, deadline-driven coordination. You'll start by reviewing incoming items-time-related questions, documentation updates, and notes flagged for follow-up-then prioritize what can be resolved quickly versus what needs escalation. Throughout the day, you'll keep records current, confirm that supporting materials are in place, and track open items so nothing is missed.

You’ll also communicate with employees in a professional, service-minded manner, providing clear updates on routine inquiries and documenting outcomes for reference. As questions arise that involve policy interpretation, compliance concerns, or approvals, you’ll route them promptly and ensure the right context is captured. The day ends with a final check of outstanding items and preparation for the next processing cycle.

Salary: $31.89 - $35.88 per hour