Payroll Assistant

Soni Resources Group; New York (NY); On-site; USD 34,000 - 41,000; Full time

Job summary

Soni Resources Group is seeking a Payroll Assistant in New York to support payroll processing, employee data maintenance, and reporting. You will help ensure timely, accurate pay and respond to payroll inquiries while upholding confidentiality and compliance.

The role involves reconciling payroll, assisting with tax filings, and maintaining documentation in line with policies and regulations. Strong attention to detail and communication are essential.

Qualifications

• HS diploma or equivalent required; accounting/finance coursework preferred.
• Experience in payroll, accounting, HR, finance, or administrative roles preferred.
• Strong attention to detail with high accuracy handling financial and employee data.
• Excellent organizational and time-management skills to meet deadlines.
• Basic understanding of payroll processes, wage calculations, deductions, tax withholdings, and benefits.
• Proficiency in Excel and familiarity with payroll/accounting systems.
• Ability to handle confidential employee information professionally.
• Strong written and verbal communication with a customer-service mindset.
• Demonstrated ability to identify discrepancies and resolve issues efficiently.

Responsibilities

• Assist with the preparation and processing of weekly, biweekly, or monthly payroll.
• Review timesheets and payroll data to resolve discrepancies before deadlines.
• Enter and maintain accurate employee information in payroll systems.
• Assist with calculations for wages, overtime, bonuses, deductions, and reimbursements.
• Maintain confidential payroll records and supporting documentation.
• Respond to employee questions about pay, deductions, and benefits.
• Assist with payroll tax filings and compliance activities as needed.
• Reconcile payroll reports to accounting records and investigate variances.
• Prepare recurring payroll reports and analyses for management.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Discretion

Customer service mindset

Education

High school diploma or equivalent

Accounting/finance coursework

Tools

Microsoft Excel

Payroll/accounting systems

Job description

The Payroll Assistant supports the payroll function by helping ensure employees are paid accurately and on time. This position assists with payroll processing, employee record maintenance, payroll reconciliations, reporting, and responding to employee payroll inquiries while maintaining strict confidentiality and compliance with applicable policies and regulations.

Key Responsibilities

• Assist with the preparation and processing of weekly, biweekly, or monthly payroll.
• Review timesheets, attendance records, and payroll data to identify and resolve discrepancies before payroll deadlines.
• Enter, update, and maintain accurate employee information within payroll and accounting systems.
• Assist with calculations for regular wages, overtime, bonuses, deductions, reimbursements, and other payroll adjustments.
• Maintain organized and confidential payroll records and supporting documentation.
• Respond to employee questions regarding pay, deductions, tax withholdings, benefits, and other payroll-related matters.
• Assist with payroll tax filings, reporting, and other compliance-related activities as needed.
• Reconcile payroll reports to accounting records and investigate variances or unusual transactions.
• Prepare recurring payroll reports and analyses for management and the accounting team.
• Ensure payroll activities are performed in accordance with company policies, procedures, and applicable federal, state, and local regulations.
• Support other accounting, administrative, and payroll-related projects as assigned.

Qualifications

• High school diploma or equivalent required; coursework or degree in accounting, finance, business, or a related field preferred.
• Prior experience in payroll, accounting, HR, finance, or an administrative role preferred.
• Strong attention to detail with a high level of accuracy when handling financial and employee information.
• Excellent organizational and time-management skills with the ability to meet recurring deadlines.
• Basic understanding of payroll processes, wage calculations, deductions, tax withholdings, and employee benefits.
• Proficiency in Microsoft Exceland familiarity with payroll or accounting systems.
• Ability to handle sensitive and confidential employee information with professionalism and discretion.
• Strong written and verbal communication skills with a customer-service mindset.
• Demonstrated ability to identify discrepancies, research issues, and resolve problems efficiently.

Compensation

Compensation: $25-30/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

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