Payroll Coordinator

WSB and Associates; Minneapolis (MN); On-site; USD 42,000 - 55,000; Full time

Job summary

WSB and Associates seeks a Payroll Coordinator to join our growing team. You will support daily payroll operations, including new hire setup, timesheet processing, and data maintenance, collaborating with Payroll and HR teams to ensure accurate, timely payroll for staff.

This entry-level role emphasizes attention to detail, confidentiality, and effective use of Deltek and Microsoft Office in a collaborative office environment.

Qualifications

• High school diploma or equivalent required.
• Associates degree preferred: Accounting, Business, or related field.
• 1–2 years of payroll, accounting, or administrative experience.
• Experience with payroll or HRIS systems (Deltek preferred).
• Strong attention to detail and ability to maintain confidentiality.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Set up new hire records in Deltek and send setup emails to stakeholders.
• Process direct deposit updates and changes for employees.
• Generate and distribute iReports for payroll and management reporting.
• Review timesheets for accuracy and completeness; send related emails to staff and managers.
• Use AI tools to complete weekly timesheet audits.
• Oversee timesheet approvals and posting of all approved timesheets.
• Respond to and resolve timesheet tickets from employees.
• Process transaction entries and post timesheets in the payroll system.
• Audit and update employee allowances weekly.
• Enter PTO for future pay periods.
• Perform other duties as assigned.

Skills

Payroll experience

Attention to detail

Confidentiality

Education

High School diploma or equivalent

Associates degree in Accounting/Business or related field

Tools

Deltek

Microsoft Office

Job description

Payroll Coordinator

Forge ahead with WSB. We are seeking a Payroll Coordinator to add to our growing team. The Payroll Coordinator supports the day-to-day administration of payroll operations, including new hire setup, timesheet review and processing, and payroll data maintenance. This entry-level role works closely with the Payroll team and HR team to help ensure accurate and timely payroll processing for WSB staff. WSB was founded on the understanding that culture drives results, and we've dedicated ourselves to the value of strong relationships, collaboration, and forward-thinking ideas. We've inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to forge ahead with us.

What you will do:

New Hire & Payroll Setup (15%)

• Set up new hire records in Deltek and send new hire setup emails to relevant stakeholders.
• Process direct deposit updates and changes for employees.
• Generate and distribute iReports as needed for payroll and management reporting.

Timesheet Processing & Support (70%)

• Review employee timesheets for accuracy and completeness; and send timesheet-related emails to staff and managers.
• Use AI tools to complete weekly timesheet audits.
• Identify and follow up on missing and in-progress timesheets to ensure timely submission.
• Oversee the timesheet approval process, moving timesheets from in-progress to submitted to approved, and posting all approved timesheets.
• Respond to and resolve timesheet tickets submitted by employees.
• Process transaction entries and post timesheets in the payroll system.

Data Maintenance & Recordkeeping (15%)

• Audit and update employee allowances on a weekly basis.
• Enter PTO for future pay periods as requested.

• Perform other duties as assigned.
• Update employee records as necessary

What you will bring:

• High School diploma or equivalent required.
• Preferred: Associates degree in Accounting, Business, or a related field.
• 1-2 years of payroll, accounting, or administrative experience.
• Experience with payroll or HRIS systems (Deltek preferred) is a plus.
• Strong attention to detail and ability to maintain confidentiality.
• Microsoft Suite Products (e.g. Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive, etc).
• Experience with Deltek preferred.
• Work is primarily performed in an office environment with standard office equipment.
• May remain in a stationary position for extended periods.
• May be required to work onsite at a WSB office, as needed, up to five days per week, as required by the project, client, or hiring manager.

Who We Are:

WSB is a design and consulting firm specializing in Transportation, Community Planning, Environmental, Energy, Municipal, and Construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 50 complementary areas across the nation.

Full time WSB employees qualify for competitive compensation and benefits package, including medical insurance, dental insurance, vision insurance, life insurance, company paid short-and long-term disability, 401K with match, paid time off, paid holidays, tuition reimbursement, and opportunities for professional growth and development. Part time employees can participate in the 401K plan and applicable earned paid leave.

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

WSB strives to ensure that its careers website is accessible to all. If you need assistance completing your online application, please email [e-mail].

As an Equal Opportunity Employer, WSB is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at [e-mail]. In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Notice to Third Party Agencies: WSB does not accept unsolicited resumes from third party recruiting firms. Absent a signed Service Agreement by WSB, we reserve the right to pursue and hire any unsolicited candidates without financial obligation to recruiters or agencies.

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