Payroll Coordinator

CFS; Holland (MI); Hybrid; USD 65,000 - 67,000; Full time

Job summary

CFS in Holland, Michigan, is seeking a Payroll Coordinator to manage weekly payroll for about 900 hourly employees. The role works onsite with one day of remote work and reports to HR and Finance, ensuring accuracy, compliance, and timely processing.

Responsibilities include payroll administration, journal entries, month-end close support, 401(k) contributions, and answering payroll inquiries. The ideal candidate has payroll experience, strong Excel skills, and a commitment to confidentiality

Qualifications

• Associate's or bachelor's degree preferred; equivalent payroll experience considered.
• Minimum 1 year of payroll processing in a high-volume environment.
• Strong knowledge of payroll practices, deductions, garnishments, and timekeeping.
• Experience with Paycor or similar HRIS; advanced Excel skills.

Responsibilities

• Process weekly payroll for ~900 hourly employees with accuracy and deadline adherence.
• Review timekeeping, changes, deductions, and documentation to resolve discrepancies.
• Prepare payroll journals, reconciliations, and month-end close support.
• Administer 401(k) contributions and respond to payroll inquiries.

Skills

Payroll processing

Attention to detail

Analytical thinking

Time management

Communication

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

Paycor

HRIS

Excel

Job description

Position: Payroll Coordinator

Location: Holland, Michigan (onsite/1 day remote)

Salary: $65,000-$67,000, plus bonus

Our client is a fast-growing manufacturing company committed to delivering high-quality products that delight customers and drive innovation. The Payroll Coordinator plays a critical role in ensuring the accurate and timely processing of weekly payroll for a large employee population. This position is responsible for payroll administration, payroll-related accounting and reporting, month-end activities, and 401(k) plan support. Working closely with Human Resources, Finance, operational leaders, and third-party vendors, the Payroll Coordinator serves as a trusted resource for payroll compliance, reporting, and employee support.

The ideal candidate is highly detail-oriented, analytical, and organized, with the ability to manage confidential information, meet strict deadlines, and continuously improve payroll processes and controls.

Payroll Coordinator Key Responsibilities

Payroll Administration

• Process weekly payroll for approximately 900 hourly employees, ensuring accuracy, completeness, and compliance with established deadlines.
• Review timekeeping records, employee changes, deductions, and supporting documentation to identify and resolve discrepancies prior to payroll processing.
• Audit payroll registers, exception reports, and payroll outputs to ensure data integrity and accuracy.
• Process off-cycle payrolls, bonuses, adjustments, and other special payments as needed.
• Administer garnishments, Friend of the Court orders, tax levies, and other payroll-related withholdings.
• Respond to employee and leadership payroll inquiries in a timely, professional, and confidential manner.

Accounting & Reporting

• Prepare payroll-related journal entries, accruals, reconciliations, and supporting documentation.
• Assist with month-end, quarter-end, and year-end close activities related to payroll.
• Generate and maintain payroll reports and provide analytical support for ad hoc reporting requests.
• Support audit requests and maintain documentation for payroll-related internal controls.

401(k) Administration

• Prepare and submit weekly retirement plan contribution files accurately and within required deadlines.
• Reconcile employee deferrals, employer contributions, and file totals while investigating and resolving discrepancies.
• Maintain accurate records and support compliance with retirement plan requirements.

Compliance & Process Improvement

• Assist with year-end payroll activities, including W-2 processing, payroll reconciliations, and employee data validation.
• Process and report unclaimed payroll checks in accordance with federal and state requirements.
• Ensure the confidentiality and security of employee compensation, banking, tax, and company information.
• Identify opportunities to enhance payroll processes, controls, reporting, and system utilization.
• Perform other duties and special projects as assigned.

Payroll Coordinator Experience & Skills

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred; equivalent payroll experience will be considered.
• Minimum of 1 year of payroll processing experience in a high-volume environment.
• Strong understanding of payroll practices, payroll taxation, deductions, garnishments, reconciliations, and timekeeping systems.
• Experience with payroll, HRIS, and workforce management systems; Paycor experience is a plus.
• Advanced proficiency in Microsoft Excel, including formulas, lookups, filters, reconciliations, and pivot tables.
• Exceptional attention to detail with strong analytical and problem-solving abilities.
• Ability to manage multiple priorities, meet deadlines, and maintain a high degree of accuracy.
• Sound judgment and the ability to investigate and resolve payroll-related issues independently.
• Strong communication and customer service skills with the ability to build positive working relationships across all levels of the organization.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.

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