Accounts Payable Assistant

Liberty University; Lynchburg (VA); In loco; USD 21.000 - 25.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Retirement plans

Tuition assistance

Descrizione del lavoro

Liberty University seeks an Accounts Payable Office Assistant (non-exempt) to support front desk coverage, mail processing, outgoing check distribution, and related duties for the Accounts Payable team.

The role requires attention to detail and proficiency with Microsoft Office. Responsibilities include greeting visitors, sorting mail, processing bank checks, coordinating check mailing, and assisting with special assignments as needed.

Competenze

• High School diploma or equivalent customer service experience of 2-3 years.
• Bachelor's degree with 4+ years of customer service/office experience in a related field.
• Working knowledge of Microsoft Office Outlook, Excel, and Word.
• Strong oral and written communication and customer service skills and strong attention to detail.
• Ability to articulate and defend the Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups.

Mansioni

• Greet visitors and answer general questions at front desk.
• Sort mail daily for Accounts Payable and distribute to the appropriate processor.
• Process Bank C checks after they are signed by accounting.
• Organize check distribution and arrange mailing or pickup with payees.
• Research information regarding Inforexpense checks and respond to questions.

Conoscenze

Customer service

MS Office

Verbal and written communication

Attention to detail

Formazione

High School diploma

Bachelor's degree

Strumenti

Microsoft Office Suite

Descrizione del lavoro

The Accounts Payable Office Assistant position is a non-exemptposition in the University Accounting office that is responsiblefor the front desk coverage, incoming mail distribution, outgoingcheck distribution, and any other assistance as needed to theAccounts Payable team.

Essential Functions and Responsibilities

• 1. Greets visitors and answers any general questions at frontdesk.
• 2. Daily sorts mail for the Accounts Payable department anddistributes to the appropriate AP processor. Researches returnedchecks for updated addresses.
• 3. Finishes processing of the Bank C check runs after the checksare signed by accounting.
• 4. Organizes check distribution including mailing, contactingpayees for checks to be picked up, obtaining signatures asnecessary, and handling special mailing situations such ascertified, FedEx, registered, etc.
• 5. Researches and provides answers to questions regarding Inforexpense checks.
• 6. Maintains records for incentive reporting for any individualsreceiving awards or prizes from Liberty University.
• 7. Reviews daily Wire and ACH posting registers for accuracy priorto filing.
• 8. Coordinates with student workers whenever necessary for frontdesk coverage.
• 9. May be asked to maintain several small vendor accounts on an asneeded basis.
• 10. Helps with special assignments as requested.

QUALIFICATIONS AND CREDENTIALS

Minimum Qualifications:

• Tier I - High School diploma or equivalent customer serviceexperience of 2-3 years
• Tier II – Bachelors degree with 4+ years of customerservice/office experience in a related field
• Working knowledge of Microsoft Office Outlook, Excel, andWord
• Strong oral and written communication and customer serviceskills and strong attention to detail.
• Ability to articulate and defend the unique Christianeducational mission and vision of Liberty University and itssubsidiaries to a wide variety of individuals and groups.
• Individual must not be in default on any federal student orparent loan
• Individual must not be convicted of, or pled nolo contendere orguilty to, a crime involving the acquisition, use, and expenditureof federal, state, or local government funds, -or- beadministratively or judicially determined to have committed fraudor any other material violation of law involving federal, state, orlocal government funds (CFR 668.14(b)(18)(i))

Preferred Qualifications:

• Previous Customer Service experience
• Associates Degree in Accounting (Tier 1)
• Bachelor’s Degree in Accounting (Tier 2)
• Fluent in Spanish or American Sign Language

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THEJOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writingto convey clear, well articulated information.
• Ability to communicate in a professional and Christ-likemanner, resolving issues with an attitude of courtesy andrespect.
• Possess public communication skills that allow professionalrepresentation of Liberty University to a variety of business andcommunity customers and associates.
• Display self-motivation and multi-tasking skills.
• Possess excellent listening and discerning skills.
• Strong organizational skills.
• Excellent computer skills.

Problem Solving

• Intuitively able to reason, analyze information and events, andapply judgment in order to solve problems of both a routine andcomplex nature

Physical and Sensory Abilities

• Frequently required to sit for extended periods of time toperform deskwork or type on a keyboard Regularly required to hearand speak in order to effectively communicate orally
• Occasionally required to stand, walk, and climb stairs to moveabout the building
• Occasionally required to handle materials, reach overhead,kneel or stoop in order to conduct business
• Regularly lift 10 or fewer pounds

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform theessential functions of this position is a climate-controlled officesetting. It is well lighted and the noise level is moderate.

Driving Requirements

If the employee is required to travel in performing the duties andresponsibilities of the position, the use of one’s personal vehicle(or LU vehicles) may be required for travel. Proof of a validdriver’s license, an acceptable DMV record, LU Driving Approval,and liability insurance is required when driving in the performanceof the employee’s position.

Time Type

Full time

Location

Onsite

Pay Range

Compensation is determined based on factors such as qualifications,experience, education, skills, and certifications, along withUniversity needs and external market conditions. Market benchmarksmay be used, as appropriate, in combination with internal equity toensure pay is fair and aligned with the broader compensationstructure.

The position may also be eligible for comprehensivebenefits , including health insurance, retirement plans, andtuition assistance.

$15.38 - $18.27

The University is an Equal Opportunity Employer. We believe itis our moral and legal obligation to meet the responsibility offensuring that all management practices regarding employees areconducted in a nondiscriminatory manner. In compliance with TitleVII of the 1964 Civil Rights Act, and other applicable federal andstate statutes, all recruiting, hiring, training, and promoting forall job classifications will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including state of employment protectedclasses. It is, therefore, our policy and intention to evaluate allemployees and prospective employees strictly according to therequirements of the job. All personnel related activities such ascompensation, benefits, transfers, job classification, assignments,working conditions, educational assistance, terminations, layoffs,and return from layoffs, and all other terms, conditions andprivileges of employment will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including all applicable state ofemployment protected classes. The University is a Christianreligious-affiliated organization; and as such, is not subject toreligious discrimination requirements. The University’s hiringpractices and EEO discrimination practices are in full compliancewith both federal and state law. Federal law creates an exceptionto the “religion” component of the employment discrimination lawsfor religious organizations (including educational institutions),and permits them to give employment practice preference to membersof their own religious beliefs.