Global Studies Coordinator

Dallas-Baptist-University; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Responsibilities include coordinating itineraries, rail/air bookings, accommodations, vendor payments, and posting updates on DBU Global Studies sites. Qualifications emphasize strong cross-cultural communication and attention to detail.

Qualifications

• Must be a Christian who is a member of a church professing Jesus Christ as Lord and Savior.
• Complies with DBU policies and the Christian mission of the university.

Responsibilities

• Plan and execute Global Studies trips with faculty and sponsors.
• Coordinate itineraries, bookings, and group logistics for trips.
• Recruit students through events, social media, email campaigns, and outreach.
• Manage trip budgets, cash advances, and vendor payments.
• Provide daily logistical direction on trips and ensure policy adherence.
• Maintain and update procurement records and travel documentation.
• Support recruitment events such as DBU-sponsored programs.
• Assist with tasks from the Assistant Vice President for International Affairs and Global Studies.

Skills

Cross-cultural skills

Verbal and written communication

Attention to detail

Tools

Visa Spend Clarity

Self-Service Procurement

Job description

• Plan and execute Global Studies trips in collaboration with DBU professors and sponsors under the direction of the Assistant Vice President for International Affairs and Global Studies.
• Act as a liaison between domestic and international companies and organizations for trip planning purposes.
• Assist in recruiting students to attend trips through on-campus events, social media posts, email campaigns, personalized outreach, etc.
• Manage trip budgets, coordinate and execute trip-related transactions, and provide financial analysis during and upon the conclusion of each trip.

Qualifications:

• Strong cross-cultural skills and the ability to effectively communicate verbally and through the written word are required.
• Demonstrates strong attention to detail while effectively coordinating overlapping trip schedules.

Specific Duties:

Primary Responsibilities:

• Trip Planning/Leading
• Support itinerary planning, including researching and booking air and ground transportation, accommodations, and group entrances to attractions and restaurants.
• Meet with professors and sponsors to coordinate trip itineraries.
• Request needed trip financial resources, such as cash advances and travel credit cards.
• When assigned, go on domestic or international trips to manage all logistics, provide daily logistical direction, and act as Global Studies representative for policy adherence.
• Manage purchases in Self-Service Procurement, including monthly credit card requisitions, vendor payments (both check and wire transfers), reimbursements, and cash advances.
• Accurately code and provide documentation for credit card transactions in Visa Spend Clarity.
• Plan and execute Global Studies recruiting events (examples: Global Studies Night at the Coffeehouse, Global Studies day at the Caf, tabling events, etc.)
• Maintain consistent social media presence on DBU Global Studies sites.
• Prepare and send email campaigns to student population for recruiting purposes.
• Respond to requests for more information sent by students to Global Studies email account and provide details to students regarding upcoming trips.
• Attend and present at DBU sponsored recruiting (ex: Patriot Preview) and orientation (ex: New Patriot Orientation) events.
• Misc.
• Update Global Studies website as needed through Cascade and/or collaboration with University Communications.
• Assist with tasks given by the Assistant Vice President for International Affairs and Global Studies.

Office Responsibilities:

• Maintain records and documentation related to trips, budgets, credit card transactions, and requisitions.
• Attend planning meetings with the Assistant Vice President for International Affairs and Global Studies and contribute to program development and operational strategy
• Monitor timelines and deadlines for upcoming trips.
• Ensure compliance with internal bookings, spending, and student travel policies.

WORK SCHEDULE:

This full-time position requires approximately 40hours per week, with flexibility needed for evenings, weekends, and travel.

WORK LOCATION:

This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211

Requirements

• Must be a Christian who is a member of a church that holds Jesus Christ to be their Lord and Savior, and who holds solely the Old Testament and the New Testament as sacred Scriptures.
• DBU requires employees to follow all University policies and procedures, which exist to support the Christian mission of DBU and includes, but is not limited to, a Christian Code of Conduct. Click here to read

Dallas Baptist University complies with all applicable federal and state non-discrimination laws and does not engage in unlawful discrimination on the basis of age, biological sex, disability, veteran status, genetic information, race, color, or national origin in any employment practice, admissions, education program, or educational activity. Under federal and state law, the University may discriminate on the basis of religion in order to fulfill its purposes.