Payroll Coordinator

College of Charleston; Charleston (SC); On-site; USD 46,000 - 50,000; Full time

Benefits offered by this job

Health/Dental/Vision insurance

Life Insurance

Paid Leave: Sick/Annual/Parental

Retirement

Long Term Disability

Paid Holidays

Free CARTA Bus Service

Employee Tuition Assistance Program (E

ETAP

Employee Assistance Program (EAP)

Full Benefits Package

Job summary

The College of Charleston is seeking a Payroll Coordinator to manage time sheet auditing, data entry, and paycheck processing in the Payroll Office. This position focuses on accurate payroll processing and effective service to students, faculty, and staff in a busy university environment.

The role supports the Payroll Director and Assistant Director, handles inquiries, and contributes to general ledger reconciliation and payroll reporting. A Bachelor’s degree and payroll experience are preferred.

Qualifications

• Bachelor’s degree in accounting, finance, or management preferred.
• Two years of payroll, accounting, or finance related experience.
• Equivalent combination of experience and/or education encouraged to apply.

Responsibilities

• Assist with time sheet management and auditing.
• Process paycheck disbursements and enter data in Banner.
• Scan documents, maintain payroll checks distribution, and generate payroll reports.
• Provide customer service via phone, email, and in-person inquiries.
• Support Payroll Director and Assistant Director during payroll processing.

Skills

Communication

Interpersonal skills

Analytical skills

Attention to detail

Time management

Confidentiality

Education

Bachelor's degree in accounting/finance/management

Tools

Banner

BDMS

Job description

Payroll Coordinator

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

Job Purpose

Under limited supervision, Payroll Coordinator is responsible for coordinating the general administration and support activities of the Payroll Office. This job function includes supporting the processing of all paycheck disbursement related activities, including but not limited to time sheet management and auditing, data entry, scanning of documentation, disbursement of paychecks. Functions also include overseeing of the safeguarding and distribution of payroll checks and providing general customer service through telephone, email, in- person inquiries, and the preparation of general ledger reconciliation, payroll reports and other data files This position also supports the Payroll Director and Assistant Payroll Director as needed, during payroll processing.

Minimum Requirements

Bachelor’s degree in accounting, finance, or management preferred. Two years of payroll, accounting, or finance related experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Excellent written and oral communication skills, as well as strong interpersonal skills. The ability to interact effectively with students, faculty, and staff as well as peers and management. Strong analytical, research and technical skills, and the ability to identify and resolve multifaceted payroll problems. Detail oriented, with strong organizational, time management, and customer service skills required. Ability to establish priorities, organize workflow, manage multiple tasks and projects, follow-up, and meet deadlines. Ability to manage and maintain confidentiality of records and information.

Benefits

• Insurance: Health/Dental/Vision
• Life Insurance
• Paid Leave: Sick/Annual/Parental
• Retirement
• Long Term Disability
• Paid Holidays
• Free CARTA Bus Service
• Employee Tuition Assistance Program (ETAP)
• Employee Assistance Program (EAP)
• Full Benefits Package – Click Here

Salary

*$46,206 - $50,000

EEO Statement

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Job Duties

Notifies non-exempt, temporary, and student employees and their supervisors when time sheets are due for processing. Sends employees email reminders to start or submit their time sheets by the deadline.

Essential or Marginal: Essential

Percent of Time: 15

Monitors and processes requests for paper timesheets. Reviews request to ensure that the position is accurate, and that the employee has not previously been paid. Coordinates the return of paper timesheets, review for accuracy of hours and approver signature. The Payroll Coordinator is also responsible for entering accepted timesheets into Banner for payment by the deadline and advising the employee of the payment date.

Essential or Marginal: Essential

Percent of Time: 20

Supports Payroll and Position Control with a variety of administrative needs. Scans paper timesheets, off-cycle check documentation and other payroll related documentation into the BDMS system. Works on special projects as needed.

Essential or Marginal: Essential

Percent of Time: 20

Coordinates the general administration and support activities of the Payroll Office, such as assisting walk-in employees at the front desk, providing employees with copies of pay stubs upon request, reprinting IRS W-2 forms upon request, and overseeing the distribution of paper payroll checks. Assists with end-user requests, questions, and on-line time sheet training. Monitors and responds to departmental email groups.

Essential or Marginal: Essential

Percent of Time: 20

Prepares and distributes semi-monthly payroll reports. Updates W2 Reconciliation spreadsheet and Emergency Documentation folder after each pay day. Maintains the payroll processing log after each payroll and supplemental payrolls. Notifies the Payroll Director of any issues with W2 balancing or semi-monthly payroll balancing and check numbers.

Essential or Marginal: Essential

Percent of Time: 15

Reconciles all payroll general ledger accounts monthly. Prepares back-up documentation, researches discrepancies, and delivers a finished product to the Controller’s Office.

Essential or Marginal: Marginal

Percent of Time: 10