Payroll Coordinator

COLLEGE CORNER; Charleston (SC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employee Tuition Assistance Program ( 

Job summary

College of Charleston is seeking a Payroll Coordinator to support the Payroll Office with paycheck disbursements, time sheet management, data entry, and related reporting. Under limited supervision, you will safeguard payroll checks and provide customer service via phone, email, and in-person inquiries, while ensuring accuracy and compliance.

The ideal candidate has a Bachelor’s degree in accounting, finance, or management, plus at least two years of payroll/finance experience; equivalent

Qualifications

• Bachelor’s degree in accounting, finance, or management preferred.
• Two years of payroll, accounting, or finance related experience preferred.
• Equivalent combination of experience and/or education encouraged to apply.

Responsibilities

• Coordinate the general administration and support activities of the Payroll Office.
• Support processing of paycheck disbursement activities, including time sheet management and auditing, data entry, and documentation scanning.
• Oversee safeguarding and distribution of payroll checks and provide general customer service by phone, email, and in-person inquiries.
• Prepare general ledger reconciliation, payroll reports, and other data files.

Skills

Communication skills

Interpersonal skills

Analytical skills

Technical skills

Payroll problem solving

Attention to detail

Organization

Time management

Customer service

Confidentiality

Prioritization

Workflow management

Education

Bachelor's degree in accounting, finance, or management

Tools

Banner

BDMS

Job description

Required Knowledge, Skills and Abilities

Excellent written and oral communication skills, as well as strong interpersonal skills. The ability to interact effectively with students, faculty, and staff as well as peers and management. Strong analytical, research and technical skills, and the ability to identify and resolve multifaceted payroll problems. Detail oriented, with strong organizational, time management, and customer service skills required. Ability to establish priorities, organize workflow, manage multiple tasks and projects, follow-up, and meet deadlines. Ability to manage and maintain confidentiality of records and information.

Additional Comments Regarding Position

Under limited supervision, Payroll Coordinator is responsible for coordinating the general administration and support activities of the Payroll Office. This job function includes supporting the processing of all paycheck disbursement related activities, including but not limited to time sheet management and auditing, data entry, scanning of documentation, disbursement of paychecks. Functions also include overseeing of the safeguarding and distribution of payroll checks and providing general customer service through telephone, email, in- person inquiries, and the preparation of general ledger reconciliation, payroll reports and other data files This position also supports the Payroll Director and Assistant Payroll Director as needed, during payroll processing.

Bachelor’s degree in accounting, finance, or management preferred. Two years of payroll, accounting, or finance related experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Notifies non-exempt, temporary, and student employees and their supervisors when time sheets are due for processing. Sends employees email reminders to start or submit their time sheets by the deadline.

Employee Benefits

• Employee Tuition Assistance Program ( ETAP )

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

Time & Activity Breakdown

Essential or Marginal

Percent of Time

Percent of Time 15

Activity

Monitors and processes requests for paper timesheets. Reviews request to ensure that the position is accurate, and that the employee has not previously been paid. Coordinates the return of paper timesheets, review for accuracy of hours and approver signature. The Payroll Coordinator is also responsible for entering accepted timesheets into Banner for payment by the deadline and advising the employee of the payment date.

Essential or Marginal

Percent of Time

Percent of Time 20

Activity

Supports Payroll and Position Control with a variety of administrative needs. Scans paper timesheets, off-cycle check documentation and other payroll related documentation into the BDMS system. Works on special projects as needed.

Essential or Marginal

Percent of Time

Percent of Time 20

Activity

Coordinates the general administration and support activities of the Payroll Office, such as assisting walk-in employees at the front desk, providing employees with copies of pay stubs upon request, reprinting IRS W-2 forms upon request, and overseeing the distribution of paper payroll checks. Assists with end‑user requests, questions, and on‑line time sheet training. Monitors and responds to departmental email groups.

Essential or Marginal

Percent of Time

Percent of Time 20

Activity

Prepares and distributes semi‑monthly payroll reports. Updates W2 Reconciliation spreadsheet and Emergency Documentation folder after each pay day. Maintains the payroll processing log after each payroll and supplemental payrolls. Notifies the Payroll Director of any issues with W2 balancing or semi‑monthly payroll balancing and check numbers.

Essential or Marginal

Percent of Time

Percent of Time 15

Activity

Reconciles all payroll general ledger accounts monthly. Prepares back‑up documentation, researches discrepancies, and delivers a finished product to the Controller’s Office.

Essential or Marginal

Essential or Marginal Marginal

Percent of Time

Percent of Time 10

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Chronicle of Higher Education
  • CofC - Alumni Career Services
  • College of Charleston Website
  • Diverse: Issues in Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • Indeed.com
  • Internal Job Posting
  • jbcjobs (Joint Base Charleston Military & Family Readiness)
  • Job Fair
  • LinkedIn
  • Monster.com
  • Personal Referral
  • Post and Courier
  • Public Job Posting
  • SC Works (SC Department of Employment and Workforce)
  • Twitter
  • Word of mouth
  • Other
  • National Labor Exchange
  • CareerBuilder

Required Documents

• Resume
• Cover Letter / Letter of Application
• Reference List

Optional Documents

• Other Document
• Other Document 2
• Other Document 3
• Form DD 214