Senior Payroll Specialist

chesterfield; United States; On-site; USD 65,000 - 85,000; Full time

Job summary

Chesterfield is seeking a Payroll Specialist to manage calculation, payment and reconciliation of contracted wages for all employees on a pay cycle. You will handle new hires, contract changes, retirements and leaves, ensuring accurate payroll data and timely payroll runs.

Responsibilities include auditing time and attendance, correcting data, processing garnishments, voids, stop payments and manual checks, and preparing batch data for the mainframe system.

Qualifications

• Experience in payroll processing and wage calculations.
• Knowledge of FLSA and payroll compliance.
• Proficiency with Time and Attendance systems and data verification.

Responsibilities

• Performs complex wage calculations and reconciles contracted wages per pay period.
• Audits time and attendance to ensure correct hours and pay.
• Oversees payroll data corrections, deductions, and batch processing.
• Processes voids, stop payments and manual checks; communicates with employees.
• Prepares batch data for entry into mainframe systems and reconciles outputs.
• Supervises payroll staff and provides guidance on deductions and leave benefits.

Skills

Wage calculations

Time and Attendance

FLSA knowledge

Excel

Foxpro

Mainframe

Tools

Excel

Foxpro

Mainframe

Job description

General Description:

Responsible for the calculation, payment and reconciliation of contracted wages each pay period. Provides documentation and assists employees with inquiries regarding wages of new hires, salary amendments, resignations and retirement. Oversees daily functions of the payroll department, including VRS setups, Voluntary and involuntary deductions, garnishment processing, and any tasks to be completed prior to payroll runs and payroll processing. Processes voids, stop payments and manual checks.

Job Description:

Essential Job Functions :

Performs complex wage calculations using multiple spreadsheets for all Human Resource Employment Data Forms contracted employees to include new hires, terminations, retirees, employees with contract changes, employees that are going on a leave of absence and employees electing to participate in the Supplemental Retirement Program. Coordinates with Human Resources to verify data from information related to payroll processing and make corrections. Provides documentation to new employees, employees receiving a contract change and terminating employees explaining their first and last paychecks and any retro salary adjustments. Verifies Time and Attendance created pay transactions ensuring correctness in hours, rate of pay and general ledger account numbers to ensure the correct payment of contractual wages and prevent overpayment of wages.

Audits payroll memos regarding employees' dismissal and administrative leave. Monitors Time and Attendance created pay transactions ensuring terminated employees do not receive regular schedule paychecks. Modifies pay transactions as needed to ensure terminated employees are not overpaid. Calculates overpayment of wages, contacts employees in writing and collects funds to ensure repayment to CCPS.

Calculates payout of unused Annual and Personal hours for employees resigning from the school system. Coordinates the payment of retiree's leave benefits and the calculation of pretax payroll deductions through Paybreeze. Prepares calculation of pretax investments ensuring largest investment for employee upon request.

Prepares pay transaction data in batch format and forwards for entry into Integral System. Receives a reconciliation statement to verify batch data was entered correctly.

Assists employees with questions regarding gross wages and other payroll inquiries. Composes correspondence to employees to explain payroll actions. Provides training to CCPS staff regarding FLSA as it relates to payroll processing.

Balances payroll each pay period by creating a variance report that identifies all rate changes. Any rate changes processed without documentation on file are researched in order to avoid overpayments.

Supervises payroll staff members and provides daily instruction in prioritizing tasks and meeting payroll deadlines. Performs the human resource management function to include interview selection, discipline and training of employees. Provides guidance to staff members in regards to payroll deductions, non-contractual earnings, employee contributions and payment of wages regarding leave benefits. Oversees and recommends modifications to processes and procedures as necessary. Resolves complex problems encountered by payroll staff and departments. Monitors time and attendance pay calculations of employees using FMLA and leave benefits.

Oversees the payroll run (approximately 250-350 batches and 20,000-30,000 pay transactions), ensuring that batches are in balance on a daily basis and that all errors are corrected prior to running payroll. Failure to have all batches in balance will result in the payroll not running according to schedule and could result in employees not being paid on time. Updates check and advice numbers each pay period. Communicates with the county government IST and Treasurer regarding payroll processing. Coordinates payroll processing for summer school. Supervises the processing and calculations of non-exempt employee overtime to ensure proper and timely payment.

Processes void checks, stop payments and manual checks issued to employees. Coordinates with county accounting offices and banking institutions in order to delete direct deposits and stop payments. Issues military supplemental pay for employees on long term military leave of absence.

Perform other duties as assigned.

Budgetary Responsibility :

N/A

Report Preparation :

Reconciliation of gross wages, including wage variance reports using Excel, Foxpro and Mainframe applications.

Equipment Operation :

Dell PC and Printer, Copier, Fax Machine, Telephone, Calculator

Contacts :

All level employees - daily, payroll inquiries.

Director of Human Resources and staff - weekly, personnel actions, contract salaries.

Supervisor of HR Information Systems - daily, data entry an