Payroll Coordinator

AppleOne; Cataño (PR); On-site; USD 45,000 - 65,000; Full time

Job summary

AppleOne Employment Services seeks a Payroll Coordinator to support weekly ADP payroll for over 700 employees, including union staff. Reporting to the VP of HR, you ensure accurate, on-time pay and handle confidential information with discretion.

You will collect time records, assist with payroll processing, reconcile reports, answer employee questions about pay and deductions, and maintain payroll records for audits and reporting.

Qualifications

• 2–4 years payroll experience with hands-on knowledge of payroll processing.
• Proficiency in English is required.
• Strong Microsoft Excel skills for payroll reconciliation, data validation, and reporting.
• Associate degree in HR, Accounting, Business Administration, or a related field. A bachelor's degree is preferred.

Responsibilities

• Collect and verify time records, paid time off, deductions, and new-hire information before entering payroll data into ADP.
• Assist with preparing and processing weekly payroll.
• Review payroll reports and resolve discrepancies before submission.
• Respond to employee questions about pay, deductions, and tax forms.
• Maintain payroll records and assist with audits and reporting.

Skills

Payroll processing

ADP

Excel

HRIS

Attention to detail

Education

Associate degree in HR / Accounting / Business Administration

Bachelor's degree preferred

Tools

ADP Workforce Now

Microsoft Excel

Job description

Position Summary

The Payroll Coordinator supports the weekly payroll process in ADP for a workforce of more than 700 employees, including union employees. Reporting to the Vice President of Human Resources, this role helps ensure employees are paid accurately and on time. The position requires attention to detail, discretion when handling confidential information, and clear communication with employees.

Key Responsibilities

• Collect and verify time records, paid time off, deductions, and new-hire information before entering payroll data into ADP.
• Assist with preparing and processing weekly payroll.
• Review payroll reports and resolve discrepancies before submission.
• Respond to employee questions about pay, deductions, and tax forms.
• Maintain payroll records and assist with audits and reporting.

Qualifications

• Two to four years of payroll experience, with hands-on knowledge of payroll processing. EC Waste uses ADP.
• Proficiency in English is required.
• Strong Microsoft Excel skills for payroll reconciliation, data validation, and reporting.
• Associate degree in Human Resources, Accounting, Business Administration, or a related field. A bachelor's degree is preferred.
• Familiarity with HRIS software and applicable payroll and benefits regulations.
• Strong organizational, communication, and problem-solving skills, with the ability to handle sensitive information and work independently.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.