Medical Payroll Specialist 2-3 Yrs

AppleOne Employment Services; Bakersfield (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

AppleOne Employment Services is seeking a Medical Payroll Specialist to support payroll operations for approximately 500 healthcare employees. The ideal candidate has 2–3 years of recent payroll processing experience, full-cycle payroll knowledge, and proficiency with Paylocity and Excel.

Responsibilities include processing biweekly payroll, auditing time records, reconciling data, and ensuring compliance. Strong data integrity, confidentiality, and communication skills are required; bilingual

Qualifications

• 2–3 years of recent payroll processing experience.
• Experience with full-cycle payroll administration.
• Previous experience supporting healthcare, medical, or high-volume workforce environments preferred.
• Proficiency with Paylocity payroll software.
• Experience with timekeeping, scheduling, or workforce management systems.
• Advanced Microsoft Excel skills including: VLOOKUP, XLOOKUP, Pivot Tables.
• Strong numerical data entry and data auditing skills.
• Ability to manage confidential employee information with accuracy and professionalism.
• Excellent organizational, problem-solving, and communication skills.
• Bilingual English/Spanish is a plus.

Responsibilities

• Process accurate biweekly payroll for approximately 500 employees.
• Review employee time records, attendance data, and payroll information prior to payroll submission.
• Audit timekeeping and scheduling data to ensure payroll accuracy.
• Research and resolve payroll discrepancies, missed punches, pay adjustments, and employee inquiries.
• Maintain payroll records in accordance with company policies and confidentiality standards.
• Utilize Excel to analyze payroll reports, reconcile data, and identify discrepancies.
• Collaborate with Human Resources, Operations, and management teams to support payroll functions.
• Ensure payroll activities comply with applicable payroll regulations and internal procedures.
• Assist with payroll reporting, audits, and special projects as needed.

Skills

Payroll processing

Full-cycle payroll

Healthcare environment

Paylocity

Timekeeping systems

Excel (VLOOKUP)

Excel (XLOOKUP)

Pivot tables

Data auditing

Confidentiality

Communication skills

Bilingual (English/Spanish)

Tools

Microsoft Excel

Job description

Join a growing healthcare organization as a Medical Payroll Specialist supporting payroll operations for approximately 500 healthcare employees. If you have experience processing payroll, auditing time records, and working with large amounts of employee data, this is an excellent opportunity to build your career in healthcare administration.

• 2-3 years of recent payroll processing experience
• Experience with full-cycle payroll administration
• Previous experience supporting healthcare, medical, or high-volume workforce environments preferred
• Proficiency with Paylocity payroll software
• Experience with timekeeping, scheduling, or workforce management systems
• Advanced Microsoft Excel skills including:
• VLOOKUP
• XLOOKUP
• Pivot Tables
• Strong numerical data entry and data auditing skills
• Ability to manage confidential employee information with accuracy and professionalism
• Excellent organizational, problem-solving, and communication skills
• Bilingual English/Spanish is a plus

Responsibilities

• Process accurate biweekly payroll for approximately 500 employees
• Review employee time records, attendance data, and payroll information prior to payroll submission
• Audit timekeeping and scheduling data to ensure payroll accuracy
• Research and resolve payroll discrepancies, missed punches, pay adjustments, and employee inquiries
• Maintain payroll records in accordance with company policies and confidentiality standards
• Utilize Excel to analyze payroll reports, reconcile data, and identify discrepanciesCollaborate with Human Resources, Operations, and management teams to support payroll functions
• Ensure payroll activities comply with applicable payroll regulations and internal procedures
• Assist with payroll reporting, audits, and special projects as needed

Are you detail-oriented, skilled in payroll processing, and experienced with Paylocity and Excel?

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.