Payroll Coordinator

Mary Health of the Sick; Casa Conejo (CA); On-site; USD 54,000 - 76,000; Full time

Job summary

Mary Health of the Sick is seeking a payroll professional to prepare and process biweekly payroll accurately and on time. You will review timecards, verify hours, and ensure proper approvals before payroll submission.

Training will cover Mary Health’s systems and procedures; you should bring a foundation in payroll processing, comfort with payroll software and timekeeping systems, and a keen eye for detail to protect confidential information.

Qualifications

• Hands-on payroll experience and payroll calculations knowledge.
• Understanding of California payroll requirements including overtime/double time.
• Ability to review reports, identify discrepancies, and verify accuracy.
• Comfort with payroll software, timekeeping systems, email, and basic Excel functions.
• Strong organization, attention to detail, and meeting deadlines.
• Professional communication and discretion with confidential information.
• Willingness to ask questions, take feedback, and apply training.

Responsibilities

• Prepare and process biweekly payroll accurately and on time.
• Review timecards for missing punches, incomplete hours, discrepancies, and approvals.
• Verify regular hours, overtime, double time, night-shift hours, holiday pay, PTO, and pay differentials.
• Confirm all employees due to be paid are included and hours transfer correctly from timekeeping to payroll.
• Review payroll reports before submission, identify errors, and correct as needed.
• Process authorized payroll changes and deductions, maintaining supporting documentation.
• Coordinate with department supervisors to resolve timecard questions promptly.
• Respond professionally to employee payroll questions and follow through on corrections.
• Maintain organized, confidential payroll records and assist with payroll reports and audits.
• Communicate with payroll and timekeeping vendors to resolve processing issues.

Skills

Payroll calculations

California payroll

Review reports

Payroll software

Timekeeping systems

Excel basics

Confidentiality

Communication skills

Tools

Viventium payroll

TCP timekeeping

Job description

Responsibilities

• Prepare and process biweekly payroll accurately and on time.
• Review timecards for missing punches, incomplete hours, discrepancies, and required approvals.
• Verify regular hours, overtime, double time, night-shift hours, holiday pay, paid time off, and applicable pay differentials.
• Confirm that all employees due to be paid are included and that hours transfer correctly from the timekeeping system to payroll.
• Review payroll reports before submission, identify errors, and make necessary corrections.
• Process authorized payroll changes and deductions, maintaining supporting documentation.
• Coordinate with department supervisors to resolve timecard questions promptly.
• Respond professionally to employee payroll questions and follow through on corrections.
• Maintain organized, confidential payroll records and assist with payroll reports and audits.
• Communicate with payroll and timekeeping vendors to resolve processing issues.

Qualifications

• Previous hands-on payroll experience and a working knowledge of payroll calculations.
• Basic understanding of California payroll requirements, including overtime and double time.
• Ability to review reports, recognize discrepancies, and verify accuracy before submitting payroll.
• Comfortable using payroll software, timekeeping systems, email, and basic Excel functions.
• Strong organizational skills, attention to detail, and the ability to meet recurring deadlines.
• Professional communication skills and discretion when handling confidential information.
• Willingness to ask questions, accept feedback, and apply training consistently.

Preferred Experience

• Payroll processing in healthcare, a skilled nursing facility, or another workplace with around-the-clock staffing.
• Experience with Viventium payroll and TCP timekeeping systems, a plus.

What We Are Looking For

A reliable team member who takes ownership of their work, follows through on questions, and understands the importance of paying employees correctly and on time. Training will be provided on Mary Health’s systems and procedures; applicants should bring a foundation in payroll processing