Payroll & Compliance Administrator

Bonland Industries, Inc; Wayne (NJ); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Employee Stock Ownership Plan

Paid time off and holidays

Job summary

Bonland Industries, Inc is seeking a detail-oriented Payroll & Compliance Administrator to manage weekly payroll processing and ensure compliance with union, prevailing wage, and regulatory requirements. This role emphasizes accuracy, confidentiality, and strong organizational skills within a growing employee-owned ESOP environment.

The position focuses on handling weekly payroll cycles, maintaining payroll records, preparing required payroll reports, and ensuring compliance with applicable wage

Qualifications

• Experience processing payroll in a union and/or prevailing wage environment.
• Knowledge of payroll tax reporting, certified payroll, and labor compliance requirements.
• Strong attention to detail, organizational skills, and ability to manage confidential information.
• Proficiency with payroll systems and Microsoft Office, particularly Excel.
• Ability to prioritize multiple deadlines and work independently in a fast-paced environment.
• Comprehensive benefits package including medical, dental and vision insurance.
• Employee Stock Ownership Plan
• Paid time off and holidays
• Career growth and professional development

Responsibilities

• Process weekly payroll, including new hires, terminations, pay changes, deductions, garnishments, and leave balances.
• Maintain accurate employee payroll and personnel records.
• Prepare certified payroll, prevailing wage reports, union fringe reports, payroll tax reconciliations, W-2s, and other required payroll reports.
• Ensure compliance with company policies, collective bargaining agreements, and federal, state, and local payroll regulations.
• Coordinate payroll documentation for audits and employment verification requests.
• Track union dues, fringe benefits, and prevailing wage updates.
• Assist with payroll-related banking activities and maintain organized payroll records.
• Provide backup support for Accounts Payable, Accounts Receivable, and other administrative functions.
• Support special projects and other duties as assigned by the Controller.

Skills

Payroll processing

Attention to detail

Organizational skills

Confidential information handling

Excel

Payroll systems

Tools

Payroll software

Job description

For nearly 70 years, Bonland has been a trusted leader in commercial and industrial HVAC construction throughout the Northeast. As an employee-owned (ESOP) company, we combine decades of industry expertise with innovative technology, quality craftsmanship, and a commitment to safety to deliver exceptional results for our customers. With locations in New Jersey and Pennsylvania, our success is built on the dedication of our employees and a collaborative culture where every team member plays an important role in our continued growth.

We’re currently seeking a detail-oriented Payroll & Compliance Administrator to manage weekly payroll processing and ensure compliance with union, prevailing wage, and regulatory requirements. This role is ideal for someone with strong payroll experience, exceptional organizational skills, and the ability to handle confidential information with accuracy and professionalism.

Key Responsibilities

• Process weekly payroll, including new hires, terminations, pay changes, deductions, garnishments, and leave balances.
• Maintain accurate employee payroll and personnel records.
• Prepare certified payroll, prevailing wage reports, union fringe reports, payroll tax reconciliations, W-2s, and other required payroll reports.
• Ensure compliance with company policies, collective bargaining agreements, and federal, state, and local payroll regulations.
• Coordinate payroll documentation for audits and employment verification requests.
• Track union dues, fringe benefits, and prevailing wage updates.
• Assist with payroll-related banking activities and maintain organized payroll records.
• Provide backup support for Accounts Payable, Accounts Receivable, and other administrative functions.
• Support special projects and other duties as assigned by the Controller.

Qualifications

• Experience processing payroll in a union and/or prevailing wage environment.
• Knowledge of payroll tax reporting, certified payroll, and labor compliance requirements.
• Strong attention to detail, organizational skills, and ability to manage confidential information.
• Proficiency with payroll systems and Microsoft Office, particularly Excel.
• Ability to prioritize multiple deadlines and work independently in a fast-paced environment.
• Comprehensive benefits package including medical, dental and vision insurance
• Employee Stock Ownership Plan
• Paid time off and holidays
• Career growth and professional development

Bonland is an Equal Opportunity Employer.