Payroll Co‑Op: Data‑Driven Payroll & Union Support

Burns & McDonnell; Appleton (WI); On-site; USD 18,000 - 28,000; Full time

Job summary

Burns & McDonnell is seeking a Payroll Assistant Co-Op in Appleton, WI to support the weekly payroll process and monthly union remittances. The role requires collecting and validating union paperwork, maintaining employee records in ERP, and assisting with I-9 compliance and state reporting.

Applicant must be pursuing an associate or bachelor degree in a relevant field, with strong communication and analytical skills. This is a full-time internship with travel optional and full-time schedule.

Qualifications

• High School Diploma or GED with 1 year of accounting or payroll experience.
• Pursuit of Associate or Bachelors degree in a relevant field is required.
• Minimum 3.0 GPA strongly preferred.
• Prior internship/consulting experience is a plus.
• Active involvement in campus/community activities is expected.
• Excellent verbal and written communication skills are essential.

Responsibilities

• Coordinate with field management to collect, review, and save union new hire paperwork; ensure completeness and accuracy.
• Document Social Security verifications in the employee master file.
• Verify union I-9 forms per government regulations and document in ERP; follow up on errors.
• Create union employee records in ERP; ensure demographics, union details, and project data are complete.
• Submit new hire reports to state agencies.
• Update employee records (personal data, withholdings, transfers, severance/termination); request missing severance notices for former union employees to keep ERP accurate.
• Respond to and resolve union employee payroll inquiries.
• Provide support to payroll team during weekly processing and monthly remittances.
• Performs other duties as assigned.
• Complies with all policies and standards.

Skills

Communication skills

Problem solving

Leadership skills

Self-motivated learner

Verbal and written

Education

High School Diploma/GED

Pursuit of Associate/Bachelor degree

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Description

The Payroll Assistant Co-Op receives documents and forms and maintains employee records in the ERP/Payroll system. The role also provides general payroll support to the weekly payroll process and monthly union remittances.

• Coordinate with field management staff to collect, review, and save union new hire paperwork. Ensure information is complete and accurate, following up on any issues or missing information.

• Document Social Security verifications in employee master file.

• Verify union I-9 forms have been completed according to government regulations and documented in the ERP system. Follow up with field management staff on any errors or inconsistencies.

• Create union employee records in ERP system. Ensures demographics, union details, and project assignment data is correct and complete.

• Submit new hire reports to state agencies.

• Update employee records as needed including personal data, withholdings, assignment transfers, and severance or termination information. Request missing severance notices for union employees no longer employed by AZCO to ensure ERP employee list is as accurate.

• Respond to and resolve union employee payroll inquiries.

• Provide support to payroll team as needed during weekly processing and monthly union remittances.

• Performs other duties as assigned.

• Complies with all policies and standard.

Qualifications

• High School Diploma/GED and 1 year of accounting and/or payroll experience required.

• Or, Pursuit of Associates or Bachelors degree in a relevant field. Required

• Minimum of a 3.0 GPA strongly preferred.

• Prior internship and/or related consulting experience preferred.

• Actively involved in campus, community or other volunteer activities or organizations.

• Excellent verbal and written communication skills.

• Strong problem solving and analytical skills.

• Basic knowledge and experience in Microsoft Office programs, including, Word, Excel, PowerPoint and Outlook.

• Demonstrated leadership skills.

• Self-motivated and eager learner, aptitude to grow and develop within the field.

• Candidates must be legally authorized to work in the United States on a full-time basis without requiring future sponsorship for employment visa status.

Job Intern

Primary Location US-WI-Appleton

Other Locations United States

Schedule: Full-time

Travel: Yes, 5 % of the Time

Req ID: 263632

Job Hire Type Intern

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