Payroll Clerk - Transportation

Douglas County School District; Northern (KY); Hybrid; USD 38,000 - 61,000; Full time

Job summary

Douglas County School District in Colorado is seeking a Payroll Clerk for Transportation to manage payroll guidelines and timekeeping for transportation staff, acting as liaison between payroll and the transportation department.

You will assist with Kronos entries, prepare timekeeping reports, and help train transportation employees and managers on timekeeping policies. This role requires accuracy and clarity in pay-related communications and compliance with district policies.

Qualifications

• High School diploma or equivalent.
• Experience with payroll and timekeeping processes preferred.
• Excellent communication and training skills.

Responsibilities

• Act as liaison between the payroll and transportation department as it relates to timekeeping issues and how those issues relate to pay.
• Perform review and edits in Kronos for transportation employees to assist managers by: looking for missed punches, ensuring entries are in compliance with pay basis and District/ATU policies, communicating to managers timekeeping entries by pay basis for holidays, snow days, etc., ensuring exceptions are recorded correctly especially as related to those employees paid over 12 months who work only 9 or 10 months.
• May set up additional pays for transportation employees to be loaded by Payroll Specialists or Manager.
• Prepare requested timekeeping reports for transportation.
• Assist Payroll Kronos Specialist in training for transportation employees and managers as related to timekeeping (Kronos) and the timekeeping impacts on employee pay.
• Research timekeeping questions and problems and communicate answers back to the appropriate individuals.

Skills

Timekeeping

Payroll

Kronos

Communication

Policy comprehension

Training

Education

High School diploma or equivalent

Tools

Kronos

Job description

Job Posting Title: Payroll Clerk - Transportation

Job Description: Responsible for various transportation payroll guidelines and timekeeping functions/policies. Helps with communication and training on timekeeping process and policy to transportation employees and managers. Monitors payroll, Amalgamated Transport Union (ATU) and District policies that affect the transportation department pay. Develops and promotes good community relations among various district and community clientele.

Responsibilities

• Act as liaison between the payroll and transportation department as it relates to timekeeping issues and how those issues relate to pay.
• Perform review and edits in Kronos for transportation employees to assist managers by: looking for missed punches, ensuring entries are in compliance with pay basis and District/ATU policies, communicating to managers timekeeping entries by pay basis for holidays, snow days, etc., ensuring exceptions are recorded correctly especially as related to those employees paid over 12 months who work only 9 or 10 months.
• May set up additional pays for transportation employees to be loaded by Payroll Specialists or Manager.
• Prepare requested timekeeping reports for transportation.
• Assist Payroll Kronos Specialist in training for transportation employees and managers as related to timekeeping (Kronos) and the timekeeping impacts on employee pay.
• Research timekeeping questions and problems and communicate answers back to the appropriate individuals.

Certifications

Education: High School or Equivalent

Position Details

Position Type: Regular

Primary Location: West Building B - Construction and Transportation Fleet

One Year Only (Yes or No): No

Scheduled Hours Per Week: 40

FTE: 1.00

Approx Scheduled Days Per Year: 260 – Work Days (260 days indicates a year-round position). Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.

Minimum Hire Rate: $18.46 USD Hourly

Maximum Hire Rate: $23.80 USD Hourly

Full Salary Range: $18.46 USD - $29.14 USD Hourly — All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits

• health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
• Time Off Plans: eligible for paid vacation, sick and personal time.

This position will be open until filled, but will not be open past: November 26, 2026

Proud to Be DCSD - 65 Years of Excellence

A career in Colorado's Douglas County School District is a chance to part of something incredibly important and fulfilling. Spanning over 850 square miles, Douglas County School District offers a variety of communities ranging from small rural farm towns to large and fast-growing suburban neighborhoods. At the heart of it all is a love and dedication to family and a unity of purpose around ensuring that each and every one of our community’s 61,000+ students receives the education needed to have the brightest future possible.

Unity of Purpose

DCSD’s Board of Education adopted the following goals for our school district – and our leaders, educators and support staff work diligently to incorporate these values in everything they do.

• Academic Excellence
• Outstanding Educators and Staff
• Safe, Positive Climate and Culture
• Collaborative Relations with Parents and Community
• Financial Well-Being

Students Are at the Center of What We Do

In Douglas County, we know that working in education is more than a job - it’s a calling. Every day our dedicated team of educators guides our community’s future leaders by encouraging them to ask questions, explore new ideas, and solve problems. Our school leaders and staff put students first in everything they do and work hard to ensure that our educators have the tools they need to provide every student the best education possible.

Every Student is Unique

In Douglas County, we understand that no two students are the same. Each has a unique learning style and needs. We also know that students want and deserve multiple options for life after high school. We support all students, whether their goal is to go on to a four‑year college, join the military, or directly enter the workforce. We have the programs and know-how to ensure our students are successful in whatever they choose to do after high school.

Every Employee Matters. Every Employee Contributes

From our school principals and licensed teachers to our nutrition services staff and bus drivers, all DCSD employees touch the lives of students and every employee contributes to their success.