Payroll Specialist

Douglas County School District; Northern (KY); Hybrid; USD 33,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

HSA/FSA

Retirement plan options (401(k)/403(b/

457

Job summary

Douglas County School District seeks a Payroll Specialist to manage complex salary schedules, multiple work calendars, and retroactive pay for new hires and terminations.

The role involves delivering payroll updates to stakeholders, training district staff on payroll processes, and ensuring high confidentiality across all pay operations using Kronos and Workday systems.

Qualifications

• High school diploma or equivalent required.
• Experience with payroll processing.
• Ability to handle confidential information.
• Experience with Kronos and Workday preferred.

Responsibilities

• Investigate, problem solve, and respond to pay-related inquiries via phone, walk-ins, email, etc.
• Implement final audits of employee paperwork for correct salary entries, rates of pay, multiple work calendars, leave accruals, and budgetary account changes.
• Communicate payroll updates and changes to District Stakeholders through training and/or written/verbal/internet communique.
• Provide training for District employees or site managers for payroll related functions including Kronos, Period Activity Pay, and other Workday systems.
• Cross train within payroll department and share updates through training or written/verbal/internet communique.
• Assist HRIS and ITSC in maintenance and enhancements of Workday and payroll/ERP applications; assist in testing upgrades.

Skills

Kronos

Workday

Payroll accuracy

Data confidentiality

Customer inquiries

Education

High School Diploma

Tools

ERP systems

Job description

Job Posting Title

Payroll Specialist

Job Description

Responsible for various payroll functions using complex salary schedules, multiple work calendars, payments for new hires, terminations, and retroactive pay. Develops and promotes good community relations among District clientele with the highest level of confidentiality.

ESSENTIAL PHYSICAL REQUIREMENTS

• Occasional lifting five (5) to ten (10) pounds
• Frequent sitting
• Occasional bending, squatting, and standing

Position Specific Information (if Applicable)

Responsibilities:

• Investigate, problem solve, and respond to pay-related stakeholder inquiries via phone, walk-ins, email, etc.
• Implement final audits of employee paperwork for correct salary entries, rates of pay, multiple work calendars, leave accruals, and budgetary account changes.
• Communicate payroll updates and changes to District Stakeholders through training and/or written/verbal/internet communique. This includes maintenance and updates of payroll procedures.
• Provide initial and ongoing training for District employees or site managers for any and all payroll related functions to include Kronos, Period Activity Pay, and other Workday software systems.
• Cross trains within payroll department, shares information with District support staff, and other team members to include updates and changes through training or verbal/written/internet communique.
• Assist the HRIS and ITSC Departments in maintenance and enhancements of Workday and any and all payroll and ERP applications; assists in testing upgrades and implementation of payroll modules.
• Perform various employee audit reporting and reviews to ensure accurate time/pay integrations and pay calculation accuracy for all on cycle & off cycle runs during monthly pay.
• Timely submission of check & direct deposit information to Wells Fargo as it relates to positive pay, stop payments, and direct deposits/delete/reversals.
• Review all integrations into Payroll to include Kronos & Aesop Pay Inputs and Time Off Entry Batches for accuracy of hours, positions, and pay calculations.
• Perform other related duties as assigned or requested.

Certifications

Education: High School or Equivalent (Required)

Position Type

Regular

Primary Location

West Support Center

One Year Only (Yes or No)

No

Scheduled Hours Per Week

40

FTE

1.00

Approx Scheduled Days Per Year

260

Work Days

(260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate

$23.74 USD Hourly

Maximum Hire Rate

$30.79 USD Hourly

Full Salary Range

$23.74 USD - $37.83 USD Hourly

Salary Details

All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits

Benefits: This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans

Time Off Plans: This position is eligible for paid vacation, sick and personal time.

Application Deadline

This position will be open until filled, but will not be open past: December 1, 2026

Proud to Be DCSD - 65 Years of Excellence

A career in Colorado's Douglas County School District is a chance to be part of something incredibly important and fulfilling. Spanning over 850 square miles, Douglas County School District offers a variety of communities ranging from small rural farm towns to large and fast-growing suburban neighborhoods. At the heart of it all is a love and dedication to family and a unity of purpose around ensuring that each and every one of our community’s 61,000+ students receives the education needed to have the brightest future possible.

Unity of Purpose

1. Academic Excellence 2. Outstanding Educators and Staff 3. Safe, Positive Climate and Culture 4. Collaborative Relations with Parents and Community 5. Financial Well-Being Students Are at the Center of What We Do In Douglas County, we know that working in education is more than a job - it’s a calling.

Students Are at the Center of What We Do

In Douglas County, we know that working in education is more than a job - it’s a calling. Every day our dedicated team of educators guides our community’s future leaders by encouraging them to ask questions, explore new ideas, and solve problems. Our school leaders and staff put students first in everything they do and work hard to ensure that our educators have the tools they need to provide every student the best education possible.

Every Student is Unique

In Douglas County, we understand that no two students are the same. Each has a unique learning style and needs. We also know that students want and deserve multiple options for life after high school. We support all students, whether their goal is to go on to a four‑year college, join the military, or directly enter the workforce. We have the programs and know-how to ensure our students are successful in whatever they choose to do after high school.

Every Employee Matters. Every Employee Contributes

From our school principals and licensed teachers to our nutrition services staff and bus drivers, all DCSD employees touch the lives of students and every employee contributes to their success.